Explanation
1. BACKGROUND
This ordinance authorizes the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract / Purchase Agreement and to establish a Purchase Order as follows:
Northeast Sweepers & Rentals, Inc. / Regenerative Street Sweeper / PA005484 / $398,121.35
This sweeper will replace an existing sweeper in the street maintenance fleet and will be operated by street maintenance crews to perform cleaning of pervious pavement areas throughout the City. This purchase has been approved by Fleet Management and will be replacing BT27629.
Chapter 329 of Columbus City Code also requires City Council approval for an agency to expend more than $100,000.00 against a specific Universal Term Contract (UTC) in a fiscal year. The equipment purchased with this ordinance exceeds that limit. This ordinance also requests City Council approval to exceed the $100,000.00 per fiscal year limit on the UTC’s the Purchasing Office has established for this equipment purchase.
2. CONTRACT COMPLIANCE
Northeast Sweepers & Rentals, Inc. / 81-4175746 / Vendor 028721 / MAJ. 09/03/2026
3. FISCAL IMPACT
Funding is available and appropriated within the Storm Sewer Bond Fund, Fund 6204. The 2025 Capital Improvement Budget will need to be amended to align budget authority with the proper project. A transfer of cash and appropriation between projects within the Storm Sewer Bond Fund, Fund 6204, is needed to align cash and appropriation with the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested to finalize the contracts for these vehicles as soon as possible because of the current volatile pricing and long lead times for vehicle purchases, as a delay in finalizing the contracts will result in expired quotes and an increase in the prices of the sweeper.
Title
To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract with Northeast Sweepers & Rentals, Inc., for the purchase of a Regenerative Street Sweeper for the Department of Public Utilities; to amend the 2025 Capital Improvement Budget; to authorize a transfer of cash and appropriation within the Storm Sewer Bond Fund; to authorize an expenditure of up to $398,121.35 from the Storm Sewer Bond Fund to pay for the equipment; to authorize the Department of Public Utilities to expend more than $100,000.00 against a specific Universal Term Contracts in a fiscal year; and to declare an emergency. ($398,121.35)
Body
WHEREAS, the Department of Public Utilities has a need for a Regenerative Street Sweeper; and
WHEREAS, the Purchasing Office established Universal Term Contract PA005484 with Northeast Sweepers & Rentals, Inc. for the purchase of a Regenerative Street Sweeper; and
WHEREAS, the Division of Finance and Management needs to establish a purchase order totaling $398,121.35 for the purchase of the Regenerative Street Sweeper; and
WHEREAS, City Council must approve an agency expending more than $100,000.00 against a specific Universal Term Contract (UTC) in a fiscal year; and
WHEREAS, an amendment to the 2025 Capital Improvement Budget is necessary to align budget authority with the proper project; and
WHEREAS, it is necessary to authorize a transfer of cash and appropriation within the Storm Sewer Bond Fund, Fund 6204, to align cash and appropriation with the proper project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities to finalize the contracts for these vehicles as soon as possible because of the current volatile pricing and long lead times for vehicle purchases, and a delay in finalizing the contract will result in expired quotes and an increase in the price, all for the immediate preservation of the public health, peace, property, safety and welfare; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2025 Capital Improvement Budget authorized by Ordinance 1790-2025 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority / Revised Authority / Change
6204 / 610769-100000 / Moler Road Stormwater System Imps (Voted Storm Carryover) / $90,000.00 / $15,651.00 / ($74,349.00)
6204 / 610786-100000 / Clintonville Neighborhood Stormwater System Improvements Phase 2 (Voted Storm Carryover) / $327,773.00 / $0.00 / ($323,773.00)
6204 / 610903-100001 / Storm Fleet Purchases (Voted Storm Carryover) / $0.00 / $398,122.00 / $398,122.00
SECTION 2. That the Director of Finance and Management is hereby authorized to associate all General Budget Reservations resulting from this ordinance with Universal Term Contracts / Purchase Agreement Numbers PA005484 with Northeast Sweepers & Rentals, Inc. for the purchase of a Regenerative Street Sweeper for the Department of Public Utilities, or from any other Universal Term Contracts / Purchase Agreements established for the purchase of equipment from this company that may be needed to be used to make these purchases.
SECTION 3. That the transfer of $398,121.35 or so much thereof as may be needed, is hereby authorized within the Storm Sewer Bond Fund (Fund 6204), in Object Class 06 (Capital Outlay), per the accounting codes in the attachment to this ordinance.
SECTION 4. That City Council approves the expenditure of more than $100,000.00 against any Universal Term Contracts needed to be used for the purchase of a Regenerative Street Sweeper for the Department of Public Utilities.
SECTION 5. That the expenditure of $398,121.35 or so much thereof as may be needed, is hereby authorized in the Storm Sewer Bond Fund (Fund 6204), in Object Class 06 (Capital Outlay), per the accounting codes in the attachment to this ordinance.
SECTION 6. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.