Explanation
BACKGROUND
This legislation authorizes the Director of Finance and Management to establish a blanket purchase orders, on behalf of the Department of Technology, for the Department of Public Utilities, for the purchase of replacement desktop computers, and computer related products and equipment. These purchases will be made from pre-established universal term contracts (UTC's), FL003923, with Resource One Computer Systems, Inc., expiration date March 31, 2011 and FL003922, with Smart Solutions, Inc., expiration date March 31, 2011.
This legislation also authorizes the City Auditor to transfer funds between Object Level One codes to allow additional funding to be available for the upgrade/replacement of existing computers within the Department of Public Utilities. The desktop computers, computer related products and equipment being replaced are outdated and/or obsolete. The computers being replaced are used for the operation of applications that are vital to the daily operation of the Department of Public Utilities. Replacement of these computers are crucial for continued efficiency, so that the Department of Public Utilities can access applications critical to daily operations.
FISCAL IMPACT
Earlier this year, the Department of Technology legislated $513,041.97 with Resource One Computer Systems, Inc. and $39,583.25 with Smart Solutions, Inc. (Ordinance Number 0811-2008) for the purchase of replacement desktop computers and computer related products and equipment. Funds for this purchase, in the amount of $410,000.00, have been identified within the second quarter financial review, and will require a transfer of funds between object levels within the 2008 Department of Technology's Information Services Fund. This ordinance is requesting approval for funds in the amount of $370,000.00 with Resource One Computer Systems, Inc., and $40,000.00 with Smart Solutions, Inc. In 2008, the Department of Technology, and on behalf of various city departments and divisions including this purchase has in the aggregate totals of $883,041.97 for Resource One Computer Systems, Inc. and $79,583.25 for Smart Solutions, Inc. made acquisitions for computers and computer related equipment.
CONTRACT COMPLIANCE
Vendor: Resource One Computer Systems, Inc. CC#: 311419297 Expiration Date: 2/21/2009
Vendor: Smart Solutions, Inc. CC#: 341403269 Expiration Date: 5/18/2009
Title
To authorize the transfer of funds within the Information Services Fund; to authorize the Director of Finance and Management to establish blanket purchase orders, on behalf of the Department of Technology, for the Department of Public Utilities, for the purchase of replacement desktop computers and computer related products and equipment from pre-established universal term contracts with Resource One Computer Systems, Inc. and Smart Solutions, Inc.; to authorize the expenditure of $410,000.00 from the 2008 Department of Technology Information Services Fund. ($410,000.00)
Body
WHEREAS, this legislation authorizes the Director of Finance and Management to establish blanket purchase orders, on behalf of the Department of Technology, and for the Department of Public Utilities, for the purchase of replacement computers, computer related products and equipment; and
WHEREAS, the desktop computers and computer related products and equipment used by the Department of Public Utilities are obsolete and no longer meet the City's current minimal specifications/standards and are in need of replacement; the replacement of these desktop computers and computer related products and equipment will mitigate computer related performance problems and will ensure that the Department of Public Utilities can continue to operate at peak efficiency; and
WHEREAS, it is necessary to transfer funds within the 2008 Department of Technology Information Services Fund in order to ensure the proper funding is available for the necessary purchases; and
WHEREAS, there is a need to authorize the Director of Finance and Management to establish blanket purchase orders, on behalf of the Department of Technology, for the Department of Public Utilities, for the purchase of replacement desktop computers, printers and computer related products and equipment, from pre-established universal term contracts (UTC'S) with Resource One Computer Systems, Inc. and Smart Solutions, Inc. for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer funds within the 2008 Department of Technology's Information Services Fund as follows:
FROM:
Dept/Div: 47-02| Fund: 514| Subfund: 001| OCA Code: 471514 | OBJ Level 1: 01| OBJ Level 3: 1101| Amount $80,000.00
Dept/Div: 47-02| Fund: 514| Subfund: 001| OCA Code: 472411 | OBJ Level 1: 01| OBJ Level 3: 1101| Amount: $280,000.00
TO:
Dept/Div: 47-02| Fund: 514| Subfund: 001| OCA Code: 472411 | OBJ Level 2: 02| OBJ Level 3: 2193| Amount: $360,000.00
SECTION 2. That the Director of Finance and Management is authorized to establish blanket purchase orders, on behalf of the Department of Technology, and for the Department of Public Utilities, for the purchase of replacement desktop computers and computer related products and equipment, from pre-established universal term contracts (UTC'S), FL003923, with Resource One Computer Systems, Inc., expiration date March 31, 2011 and FL003922, with Smart Solutions, Inc., expiration date March 31, 2011.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the expenditure of $410,000.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Division: 47-02| Fund: 514| Subfund: 001| OCA Code: 472411| OBJ Level 1: 02| OBJ Level 02: 2193| Amount: $370,000.00 - End User Computing (Resource One)
Division: 47-02| Fund: 514| Subfund: 001| OCA Code: 472411| OBJ Level 1: 02| OBJ Level 02: 2193| Amount: $40,000.00 - End User Computing (Smart Solutions)
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.