Explanation
BACKGROUND: This legislation is to authorize the Director of the Department of Finance to increase a purchase order for voicemail services. The City of Columbus Purchasing Office has established a Universal Term Contract (UTC), contract CT15944, with VoiceCom, to provide this service to numerous City agencies: such as Civil Service, the Health Department, Mayor's Office, Public Safety, Development, Finance, Public Utilities, Public Service, Recreation and Parks, and Human Resources.
In past fiscal years, the cost associated with voicemail services was paid by each City agency. This kept expenditures for each city agency below the $100,000.00 maximum that is placed on UTC expenditures under the provisions of City Code 329.07(g). These services and associated costs were centralized, in the beginning of fiscal year 2001, under the auspice of The Department of Technology (DoT).
The Department of Technology, on behalf of numerous City agencies, has an immediate need for additional funds to maintain current service and usage level for the remainder of the 2003 fiscal year. Without additional funds there will be interruption of voicemail service, resulting in a lack of communication efforts crucial to City employees daily operations.
FISCAL IMPACT: DoT expended $220,276.73 in fiscal year 2002, for voicemail services. Through the Second Quarter of fiscal year 2003, DoT has expended $87,573.50. The balance needed to cover the remainder of this year's obligation is currently projected to be $55,330.35, unless an unforeseeable increase occurs. Funding is available in the 2003 budget.
EMERGENCY: Emergency legislation is requested to maintain current service and usage level, provided by VoiceCom, without interruption.
CONTRACT COMPLIANCE NUMBER: 34-1533392 Expires 03/14/2004
Title
To authorize the Director of the Department of Finance to increase a purchase order with VoiceCom for voicemail services for the Department of Technology, on behalf of numerous City agencies, to authorize the expenditure of $5,895.20 from the Technology Director's Office,General Fund; $1,030.00 from the Technology Director's Office Internal Service; $4,845.00 from the Technology Director's Office Internal Service Fund, Enterprise Agencies; $1,200.00 from Information Services Division; and $42,360.15 Telecommunications Division, Cable Fund and to declare an emergency. ($55,330.35)
Body
WHEREAS, This legislation is to authorize the Director of the Department of Finance to increase a purchase order for voicemail services provided by VoiceCom, and
WHEREAS, The City of Columbus Purchasing Office has established a Universal Term Contract (UTC) with VoiceCom, to provide this service to numerous City agencies: such as Civil Service, the Health Department, Mayor's Office, Public Safety, Development, Finance, Public Utilities, Public Service, Recreation and Parks, and Human Resources, and
WHEREAS, In past fiscal years, the cost associated with voicemail services was paid by each City agency, keeping expenditures for each city agency below the $100,000.00 maximum that is placed on UTC expenditures under the provisions of City Code 329.07(g), and
WHEREAS, These services and associated costs were centralized, in the beginning of fiscal year 2001, under the auspice of The Department of Technology (DoT), and
WHEREAS, DoT, on behalf of numerous City agencies, has an immediate need for additional funds to maintain current service and usage level for the remainder of the 2003 fiscal year, and
WHEREAS, Without additional funds there will be interruption of voicemail service, resulting in a lack of communication efforts crucial to City employees daily operations, and.
WHEREAS, DoT expended, in fiscal year 2002, $220,276.73 for voicemail services. Through the Second Quarter of fiscal year 2003, DoT has expended $87,573.50. The balance needed to cover the remainder of this year's obligation is currently projected to be $55,330.35, unless an unforeseeable increase occurs, and
WHEREAS, an emergency exists in the usual daily operation of the City in that it is immediately necessary to authorize this purchase order, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Finance be and is hereby authorized to increase a purchase order for voicemail services, for the Department of Technology, on behalf of numerous City agencies, from VoiceCom.
SECTION 2: That the expenditure of $55,330.35 or so much thereof as may be necessary is hereby authorized to be expended from:
Division |
OCA |
Fund |
Subfund |
Object Level 3 |
Amount |
Civil Service |
|
|
|
|
|
47-01 |
470724 |
010 |
|
3428 |
$2,166.48 |
Development |
|
|
|
|
|
47-01 |
470724 |
010 |
|
3428 |
$1,821.72 |
Finance |
|
|
|
|
|
47-01 |
470724 |
010 |
|
3428 |
$1,886.30 |
Health |
|
|
|
|
|
47-01 |
470724 |
010 |
|
3428 |
$20.70 |
47-03 |
471888 |
203 |
|
3428 |
$13,069.64 |
Human Resource |
|
|
|
|
|
47-03 |
471888 |
203 |
|
3428 |
$969.23 |
Community Relations |
|
|
|
|
|
47-03 |
471888 |
203 |
|
3428 |
$300.56 |
EBOCO |
|
|
|
|
|
47-03 |
471888 |
203 |
|
3428 |
$528.58 |
Education |
|
|
|
|
|
47-03 |
471888 |
203 |
|
3428 |
$180.83 |
Mayor |
|
|
|
|
|
47-03 |
471888 |
203 |
|
3428 |
$856.96 |
Recreation |
|
|
|
|
|
47-03 |
471888 |
203 |
|
3428 |
$7,737.96 |
Safety |
|
|
|
|
|
47-03 |
471888 |
203 |
|
3428 |
$16,488.86 |
Public Service |
|
|
|
|
|
47-03 |
471888 |
203 |
|
3428 |
$1,387.53 |
Risk Manag. |
|
|
|
|
|
47-01 |
514502 |
514 |
502 |
3428 |
$406.00 |
Golf |
|
|
|
|
|
47-01 |
514284 |
514 |
284 |
3428 |
$1,368.00 |
Fleet |
|
|
|
|
|
47-01 |
514013 |
514 |
513 |
3428 |
$424.00 |
DoT |
|
|
|
|
|
47-01 |
470369 |
514 |
001 |
3428 |
$1,030.00 |
ISD |
|
|
|
|
|
47-02 |
280735 |
514 |
001 |
3428 |
$1,200.00 |
Telecommunication |
|
|
|
|
|
47-03 |
289678 |
203 |
|
3428 |
$840.00 |
Water |
|
|
|
|
|
47-01 |
514600 |
514 |
600 |
3428 |
$2,647.00 |
SECTION 3: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.