Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Center City International Trucks for the purchase of one Crew Cab and Maintenance Body for the Division of Power and Water (Water). This unit will be used by our Distribution Maintenance section for repair and maintenance of the existing water mainline infrastructure. This purchase was approved by Fleet Management. In support of the Mayor's Get Green Columbus initiative, this vehicle incorporates an engine that will emit fewer emissions than the older unit that it is replacing.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA004161). Fifty six (56) vendors (54 MAJ/2 MBE) were solicited and two (2) bids (2 MAJ) were received and opened on November 10, 2011. FYDA Freightliner Columbus, Inc. was the apparent low bid of $123,697.00. They, however, did not meet the following specifications of the invitation to bid. The unit quoted failed to meet section 3.3.2.1.1. Specifications called for a minimum of a 7.2 liter engine james09- FYDA Freightliner Columbus, Inc. offered a 6.7 liter engine. The unit quoted failed to meet section 3.3.2.1.6. Specifications called for a minimum of a 1000 watt block heater - FYDA Freightliner Columbus, Inc. offered a 750 watt block heater.
The second lowest bid was Center City International Trucks, at $130,408.00 and the bid received met all specifications. The Division of Power and Water (Water) is recommending the award go to Center City International Trucks as the lowest responsive, responsible, and best bidder. The total award will be for $130,408.00 for one Crew Cab and Maintenance Body.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Center City International Trucks, Contract Compliance Number: 31-1048371, expires 06/15/2012. This supplier does not hold MBE/FBE status.
FISCAL IMPACT: $130,408.00 is budgeted for this purchase. There were no similar purchases in 2009 or 2010.
Title
To authorize the Director of Finance and Management to enter into a contract with Center City International Trucks for the purchase of a Crew Cab and Maintenance Body for the Division of Power and Water and to authorize the expenditure of $130,408.00 from the Water Operating Fund. ($130,408.00)
Body
WHEREAS, one Crew Cab and Maintenance Body is required by the Division of Power and Water to be used by our Distribution Maintenance section for repair and maintenance of the existing water mainline infrastructure; and
WHEREAS, the Purchasing Office opened formal bids on November 10, 2011 for the purchase of one Crew Cab and Maintenance Body for the Division of Power and Water; and
WHEREAS, the Division of Power and Water recommends an award to be made to the lowest, responsive and responsible bidder, Center City International Trucks; and
WHEREAS, a contract will be issued by the Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number: SA004161 on file in the Purchasing Office; now, therefore
BE IT ORADINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Center City International Trucks for the purchase of one Crew Cab and Maintenance Body for the Division of Power and Water, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $130,408.00 much thereof as may be needed is hereby authorized from Water Systems Operating Fund 600, Department 60-09, OCA Code 602730, Object Level One 06, Object Level Three 6652, to pay the cost thereof.
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.