Explanation
1. BACKGROUND
The City of Columbus, has been awarded a grant from the United States Department of Energy through the local Clean Cities Coalition designee, Clean Fuels Ohio. The funding opportunity is titled "Clean Cities FY09 Petroleum Reduction Technologies Projects for the Transportation Sector", Area of Interest 4, and was created through the American Recovery and Reinvestment Act of 2009 to fund cost-shared projects that expand the use of alternative fueled vehicles and advanced technology vehicles as well as the installation or acquisition of infrastructure necessary to directly support an alternative fueled vehicle or advanced technology vehicle.
Local governments must be in partnership with an active designated Clean Cities Coalition in order to be eligible for funds. Clean Fuels Ohio is the Clean Cities Coalition designee for Columbus. Clean Fuels Ohio was the grant applicant and will serve as the fiduciary for grant funds. The City of Columbus is a partner in the grant and will be responsible for the administration of its portion of grant funds received.
Ordinance 1919-2011 authorized the Director of Public Service to enter into contract with Clean Fuels Ohio and to accept the grant and funding for a project to design and construct 2 electric vehicle charging stations in the City of Columbus. These electric vehicle charging stations will be located on the North side of Goodale Street between Dennison and Park Street and in front of the Beacon building at 50 West Gay Street.
This ordinance authorizes the Director of Public Service to modify and increase an existing contract with Nicholas Savko and Sons, Inc. in the amount of $28,682.25 for the purpose of constructing this project and establishes funding in the amount of $5,736.45 for construction inspection.
Work performed as part of this contract included the construction of sidewalks and associated handicap ramps on Kenny Road from Bricker Avenue to Ackerman Road, Weber Road from I-71 to Cleveland Avenue and Mt. Vernon Avenue from 5th Street to 6th Street (1.25 miles).
Grant funds were received from Clean fuels Ohio and in order to meet the established date of 2/28/11 for the stations to be operational and reduce the amount of time needed if the project was formally bid it was determined to be in the best interest of the City to modify the contract with Nicholas Savko and Sons, Inc.
The original contract amount was $621,668.08, authorized by ordinance 1040-2011, City Auditor contract EL011894.
This is the first modification to the contract in the amount of $28,682.25.
The total amount of the contract including this modification is $650,350.33.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Nickolas Savko & Sons, Inc. .
2. CONTRACT COMPLIANCE
The contract compliance number for Nicholas Savko and Sons, Inc. is 310907362 and expires 3/3/13.
3. FISCAL IMPACT
This ordinance authorizes the expenditure of $34,418.70 for construction and inspection of this project. The City share of funding is available to be utilized within the General Permanent Improvement Fund. Design work for this project is being conducted utilizing an established general engineering contract and reimbursement will be sought for the grant allowed expenses for design and construction incurred.
4. EMERGENCY DESIGNATION
Emergency action is requested to expedite the project and stay within the timeframes required by the U.S. Department of Energy.
Title
To authorize the Director of Public Service to modify and increase an existing contract with Nicholas Savko & Sons, Inc. for the Green Initiatives - Electric Vehicle Charging Station Project, to amend the 2011 C.I.B.; to authorize the appropriation and transfer of funds within and from the General Permanent Improvement Fund to the General Government Grant Fund, to appropriate and authorize the expenditure of $34,418.70 for the construction and inspection of 2 electric vehicle charging stations from the General Government Grant Fund; and to declare an emergency. ($34,418.70)
Body
WHEREAS, the City has been awarded a grant from the United States Department of Energy, through Clean Fuels Ohio, for the program titled "Clean Cities FY09 Petroleum Reduction Technologies Projects for the Transportation Sector"; and
WHEREAS, ordinance 1919-2011 authorized the Director of Public Service to enter into contract with Clean Fuels Ohio and to accept the grant and funding for a project to design and construct 2 electric vehicle charging stations in the City of Columbus; and
WHEREAS, these electric vehicle charging stations will be located on the North side of Goodale Street between Dennison and Park Street and in front of the Beacon building at 50 West Gay Street; and
WHEREAS, in order to construct these charging stations in the scheduled timeframe, it is necessary to modify an existing contract with Nicholas Savko and Sons, Inc. for the construction; and
WHEREAS, ordinance 1040-2011, passed by City Council 7/11/11, authorized the Director of Public Service to enter into contract with Nicholas Savko and Sons, Inc. in the amount of $621,668.08 for construction of sidewalks on Mt Vernon Avenue, Kenny Road, and Weber Road; and
WHEREAS, this ordinance authorizes the first modification to this contract, in the amount of $28,682.25 for the purpose of funding construction; and
WHEREAS, it is necessary to provide for inspection services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into contract with Clean Fuels Ohio to accept and appropriate a grant from the United States Department of Energy in order to preserve the public health, peace, property, safety and welfare; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service is hereby authorized to modify and increase an existing contract with Nicholas Savko and Sons, Inc. in the amount of $28,682.25, and to provide for construction inspection in the amount of $5,736.45 for the construction of the Green Initiatives - Electric Vehicle Charging Station Project.
SECTION 2. That the 2011 C.I.B. authorized by ordinance 0266-2011 be amended as follows to provide sufficient authority for this expenditure:
Fund / Project / Project Name / Current C.I.B. / Change / Amended Amount
748 / 748999-100000 / Unallocated balance - Fund 748 (General Permanent Improvement Carryover) / $266,973.00 / ($17,210.00) / $249,763.00
748 / 590001-100001 / Green Initiatives - Electric Vehicle Charging Stations (General Permanent Improvement Carryover)/ $0.00 / $17,210.00 / $17,210.00
SECTION 3. That the City Auditor is hereby authorized to appropriate $17,209.35 within the unallocated balance of the General Permanent Improvement Fund , 748, Dept. No 45-01, Project 748999-100000, OCA 643114, O.L. 01-03 Codes, 06-6600.
SECTION 4. That the transfer of cash and appropriation within the General Permanent Improvement Fund, number 748, be authorized as follows:
From:
Dept-Div / Project / Project Name / OCA / O.L. 01-03 Codes / Amount
45-01 / 748999-100000 / Unallocated Balance / 643114 / 06-6600 / $17,209.35
To:
Dept-Div / Project / Project Name / OCA / O.L. 01-03 Codes / Amount
59-10 / 590001-100001 / Green Initiatives - Electric Vehicle Charging Station / 748591 / 10-5501 / $17,209.35
SECTION 5. That the transfer of monies between the General Permanent Improvement Fund, number 748, and the General Government Grant Fund, number 220, be authorized as follows:
Transfer from:
Fund / Dept-Div / Project / Project Name / OCA / O.L. 01-03 Codes / Amount
748 / 59-10 / 590001-100001 / Green Initiatives - Electric Vehicle Charging Station / 748591 / 10-5501 / $17,209.35
Transfer to:
Fund / Dept-Div / Grant and OCA / Project Name / O.L. 01-03 Codes / Amount
220 / 59-10 / Grant and OCA to be determined by City Auditor / Green Initiatives - Electric Vehicle Charging Station / 80-0886 / $17,209.35
SECTION 6. That from the unappropriated monies in the General Government Grant Fund, No. 220, and from any and all sources estimated to come into said fund and unappropriated for any other purpose during the period ending December 31, 2011, the sum of $34,418.70 is appropriated in the Department of Public Service, Division of Mobility Options, as follows:
Fund / Dept-Div / Grant and OCA / Project Name / O.L. 01-03 Codes / Amount
220 / 59-10 / Grant and OCA to be determined by City Auditor / Green Initiatives - Electric Vehicle Charging Station / 10-0886 / $34,418.70
Such appropriation becomes effective upon receipt of an executed grant agreement.
SECTION 7. That the expenditure of up to $34,418.70 be and hereby is authorized for the construction and inspection of the Green Initiatives - Electric Vehicle Charging Station as follows:
Fund / Dept-Div / Grant and OCA / Project Name / O.L. 01-03 Codes / Amount
220 / 59-10 / Grant and OCA to be determined by City Auditor / Green Initiatives - Electric Vehicle Charging Station / 06-6621 / $34,418.70
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.