Explanation
BACKGROUND: This legislation amends the 2010 Capital improvement budget and authorizes the transfer of $200,000.00 between projects within the Safety Bond Fund for the purchase of outdoor warning sirens. This legislation also authorizes the Director of Public Safety to enter into an agreement with the Franklin County Emergency Management and Homeland Security agency (FCEMHS) for the purchase and installation of new electronic/radio-tone activated sirens and the replacement of sirens that are no longer serviceable or require extensive repairs. Under State of Ohio law, FCEMHS is the agency that has the responsibility to coordinate, operate and maintain the outdoor warning siren system within Franklin County. FCEMHS competitively bid their contracts with the assistance of the Franklin County Purchasing Department and complied with all basic laws pertaining to government contracting pursuant to the Ohio Revised Code, adjudicated case law, and Attorney General opinions concerning public contracts and competitive bidding. By entering into this agreement with FCEMHS, the City of Columbus will improve its portion of the outdoor warning siren system.
Emergency Designation: Emergency legislation is needed to expedite making the funds available to combine with purchases from other jurisdictions to obtain quantity discounts.
Bid Information: N/A.
Contract Compliance No: N/A
Fiscal Impact: The Department of Public Safety has determined that the expenditure for this purchase will come from existing Safety Bond Funds. Funds will be transferred from existing or completed projects to pay for expenses associated with the purchase and installations of approximately ten outdoor warning sirens. City Council Passed ordinance 0962-2007 in July of 2007 and ordinance 1541-2008 in October of 2008 for the total purchase of twenty-one new and replacement sirens.
Title
To amend the Department of Public Safety's 2010 Capital Improvement Budget, to authorize the City Auditor to transfer funds between projects in the Safety Voted Bond Fund, to authorize the Director of The Department of Public Safety to enter into an agreement with the Franklin County Emergency Management and Homeland Security agency for the purchase and installation of the City of Columbus' portion of the outdoor warning siren system, to authorize the expenditure of $200,000.00 from the Voted Public Safety Bond Fund, and to declare an emergency. ($200,000.00)
Body
WHEREAS, it is necessary to amend the Capital Improvement Budget and to transfer funds within the Safety Voted Bond Funds in order to purchase outdoor warning sirens; and
WHEREAS, the FCEMHS agency is responsible for managing the outdoor warning siren system within Franklin County not only by coordinating siren locations but also for their maintenance, relocation, replacement and activation; and
WHEREAS, the city of Columbus intends to improve its portion of the Emergency Management Agency outdoor warning siren system; and
WHEREAS, the Franklin County Emergency Management and Homeland Security agency has entered into competitively bid contracts for the necessary sirens, controls, installation and testing needed for improving the City of Columbus' portion of the outdoor warning siren system; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety in that it is immediately necessary to enter into an agreement with the Franklin County Emergency Management and Homeland Security agency for the aforementioned purpose for the preservation of the public health, peace, property, safety, and welfare; Now, Therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2010 Capital Improvement Budget is hereby amended as follows to account for various encumbrance cancellations in Fund 701:
PROJECT PROJECT NO CURRENT CIB REVISED CIB
Police Facility Renovation-Lease (Carryover) 330023-100000 $0.00 $2,271.00
Neighborhood Policing Center (Carryover) 330024-100000 $0.00 $725.00
Fire Facility Renovation (Carryover) 340103-100000 $183,590.00 $201,169.00
Police Facility Renovation (Voted 2008) 330021-100000 $1,254,515.00 $1,261,156.00
SECTION 2. That the 2010 Capital Improvement budget is further amended as follows:
PROJECT PROJECT NO CURRENT CIB REVISED CIB
Police Facility Renovation-Lease (Carryover) 330023-100000 $2,271.00 $0.00
Neighborhood Policing Center (Carryover) 330024-100000 $725.00 $0.00
Fire Facility Renovation (Carryover) 340103-100000 $201,169.00 $183,590.00
Police Facility Renovation (Voted 2008) 330021-100000 $1,261,156.00 $1,081,731.00
Sirens (Carryover) 310106-100000 $362.00 $20,575.00
Sirens (Voted 2008) 310106-100000 $0.00 $179,425.00
SECTION 3. That the City Auditor is hereby authorized and directed to transfer funds within the Safety Capital Improvement Fund as follows:
FROM:
Dept/Div: 30-03|Fund: 701|Project Number 330023-100000|Project Name - Police Facility Renovation-Lease |OCA Code 644476|Amount $2,270.75
Dept/Div: 30-03|Fund: 701|Project Number 330024-100000|Project Name - Neighborhood Policing Center |OCA Code 330024|Amount $724.29
Dept/Div: 30-0Fund: 701|Project Number 340103-100000|Project Name - Fire Facility Renovation|OCA Code 644559|Amount $17,578.63
Dept/Div: 30-03|Fund: 701|Project Number 330021-100000|Project Name - Police Facility Renovation |OCA Code 644476|Amount $179,426.33
TO:
Dept/Div: 30-01|Fund: 701|Project Number 310106-100000|Project Name - Sirens|OCA Code 644518|Amount $200,000.00
SECTION 4. That the Director of Public Safety be and is hereby authorized and directed to enter into an agreement with the Franklin County Emergency Management and Homeland Security for the purchase and installation of new electronic/radio-tone activated sirens and the removal from service of certain designated ones.
SECTION 5. That the expenditure of $200,000 or so much thereof as may be necessary for said purpose, is hereby authorized from the Public Safety Bond fund as follows:
Division Fund. OCA Code Object Level 3 Project Name Project No. Amount
30 - 01 701 644518 6644 Sirens 310106-100000 $200,000
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.