Explanation
Background: This ordinance authorizes and directs the Finance Director to issue blanket purchase orders for various auto, truck and equipment parts, supplies, accessories and services for the Fleet Management Division without the use of formal competitive bidding. Given the diversity of the City's fleet, and the complexity of today's vehicles, it is not possible to anticipate all parts and service requirements. Because of these circumstances, the City must purchase auto, truck and equipment parts, supplies, accessories and services not available from City-wide contracts within a short period of time which precludes formal competitive bidding. However, to ensure the City receives the best possible prices, the Fleet Management Division solicits quotes by phone or in writing.
Emergency legislation is requested to ensure uninterrupted payments to suppliers.
Fiscal Impact: This request is for $425,000.00. The amounts are based on historical costs for like items and services and the division's estimate of needs for the second six months of 2003. Expenditures for like items and time frames were $351,000.00 in 2002 and $335,000.00 in 2001.
Title
To authorize and direct the Finance Director to issue blanket purchase orders for various auto, truck and equipment parts, supplies, accessories and services for the Fleet Management Division, to authorize the expenditure of $425,000.00 from the Fleet Maintenance Fund, to waive the competitive bidding requirements of the Columbus City Codes. and to declare an emergency. ($425,000.00)
Body
WHEREAS, the purchase of various auto, truck and equipment parts, supplies, accessories and services cannot be reasonably anticipated is required by the Fleet Management Division, and
WHEREAS, it is in the best interest of the City of Columbus to waive formal competitive bidding requirements for the purchase of various auto, truck and equipment parts, supplies, accessories and services. now therefore: , and
WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division, Public Service Department, in that it is immediately necessary to arrange for the purchase of various auto, truck and equipment parts, supplies, accessories and services thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance Director be and hereby is authorized and directed to establish blanket purchase orders for auto, truck and equipment parts, supplies, accessories and services without benefit of formal competitive bidding provided the Fleet Management Division Administrator first authorizes the purchase via the issuance of Fleet Management purchase orders and that the blanket purchase orders are certified from the Auditor's Certificate established by this ordinance and no single purchase exceeds $20,000.00.
Section 2. That the vendors and amounts for parts, supplies and accessories will be certified from the Auditor's Certificate as follows:
VENDOR CC# EXPIRES OBJECT LEVEL
THREE CODE
Graham Ford 340901877 Nov-04 2284
WW Grainger 361150280 Aug-05 2288
Keys Plus 301421108 Feb-04 2288
Rim and Wheel 311146717 Feb-05 2284
R & R Products 860258505 Feb-04 2245
Xenia Power Equipment 311175853 Apr-04 2245
Zep Manufacturing 582633373 July-05 2288
Ohio Cat 340672363 Jun-06 2284
Section 3. That the vendors and amounts for automotive services will be certified from the Auditor's Certificate as follows:
VENDOR CC# EXPIRES OBJECT LEVEL
THREE CODE
Capitol City Cylinder 311160791 Jan-06 3373
Hydro Supply 311065617 Apr-05 3373
Nobles Inc. 310787367 Feb-05 3355
Eddies Autobody 311561992 Jun-06 3373
Keens Body Shop 310854439 Jun-06 3373
Burns Body Shop 311327701 Jun-06 3373
A-Tech Autobody 311681335 Jun-06 3373
Absolute Fabrication 113656579 Oct-05 3373
Blackburns Fabrication 311446789 Jan-05 3373
Unique Autobody 311704936 Jan-04 3373
Rampant, dba Maaco 311110483 Jun-06 3373
Triad Fire Apparatus 311295929 Jun-06 3373
Wilsons Auto Service 310668047 Feb-05 3373
Columbus Peterbilt 341285858 Oct-03 3373
Section 4. That in accordance with Section 329.27 of the Columbus City Codes, the Columbus City Council finds it in the best interest of the City of Columbus to waive formal competitive bidding requirements as they pertain to the action authorized in Section 1 of this ordinance and that Sections 329.06 and 329.07 of the Columbus City Codes are hereby waived.
Section 5. That the expenditure of $425,000.00, or so much thereof as may be needed, is hereby authorized and directed to be expended from the Fleet Management Fund 513, Department No. 59-05, OCA Code 591347, Object Level One 02 and 03 as follows, to pay the cost thereof:
Object Level Three Code Amount
2284 $47,000.00
2288 $27,000.00
Object Level One 02 Total $74,000.00
3355 $30,000.00
3373 $321,000.00
Object Level One 03 Total $351,000.00
Section 6. That for the reasons set forth in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.