Explanation
The Department of Technology (DoT) requires support and maintenance services for its customer The Department of Public Utilities (DPU) from Environmental Systems Research Institute, Inc. (ESRI). This maintenance agreement will provide support for ongoing operations of the City's geographic information system (GIS), which supports several business applications, such as Hydrants and Dashboard applications and web-based applications utilized by City, residents, and City employees.
In order to continue the benefits of this software product, including upgrades and support, the City must renew its contract with ESRI. Without the software maintenance support services the City will not be able to deploy web-based application, such as the aforementioned; also, the City will lose the capability to upgrade current software applications and vendor technical support. If we lose these services it will negatively impact customer service and peak performance provided to City residents and employees. Also, this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the Columbus City Code Section 329.07.
FISCAL IMPACT
The funds for the renewal of ESRI support and maintenance is budgeted and available in the 2010 Department of Technology, Information Services budget. The coverage period for this renewal is from April 19, 2010 through April 18, 2011 in the amount of $5,000. During the past two years (2008 through 2009) DoT, on behalf of DPU expended (2008) $5,000 on EE005304- the pricing was based on State Term Schedule 533197-3 (Exp: 06/30/09) allotted solely to Sewerage and Drainage (514650); (2009) $5,000 on ED039139 Term 4/19/09 to 4/18/10.
CONTRACT COMPLIANCE:
Vendor Environmental Systems Research Institute, Inc. (ESRI) - 95-2775732 Expiration Date: 5/21/2010
EMERGENCY:
Emergency designation is being requested for this purchase to continue with services that are necessary to support daily operation activities; to ensure no service interruption.
Title
To authorize the Director of the Department of Technology to renew an existing contract with Environmental Systems Research Institute, Inc. for annual software maintenance and support services in accordance with the sole source procurement provisions of the Columbus City Codes; to authorize the expenditure of $5,000.00 from the Department of Technology Information Services Fund, and to declare an emergency. ($5,000.00)
Body
WHEREAS, the Department of Technology (DoT) requires support and maintenance services for its customer The Department of Public Utilities (DPU) from Environmental Systems Research Institute, Inc. (ESRI). This maintenance agreement will provide support for ongoing operations of the City's geographic information system (GIS), which supports several business applications, such as Hydrants and Dashboard applications and web-based applications utilized by City, residents, and City employees; and
WHEREAS, the passage of this ordinance will allow DoT to continue with the needed services with a coverage period from April 19, 2010 through April 18, 2011 in the amount of $5,000.00; and
WHEREAS, this renewal is in accordance with the provisions of the sole source procurement of the Columbus City Code, Section 329.07; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, in that this ordinance will authorize the renewal of an agreement with Environmental Systems Research Institute, Inc. (ESRI), for software support and maintenance service, that supports daily operational needs thereby preserving the public health, peace, property, safety and welfare; now, therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to renew an annual software maintenance and support contract, for services with Environmental Systems Research Institute, Inc. which supports the GIS system. This renewal has a coverage period from April 19, 2010 through April 18, 2011, in the amount of $5,000.00.
SECTION 2: That the expenditure of $5,000.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-01|Fund: 514|Subfund: 550|OCA Code: 514550|Obj. Level 1: 03|Obj. Level 3: 3369 |Amount: $305.00
Div.: 47-01|Fund: 514|Subfund: 600|OCA Code: 514600|Obj. Level 1: 03|Obj. Level 3: 3369 |Amount: $1,940.00
Div.: 47-01|Fund: 514|Subfund: 650|OCA Code: 514650|Obj. Level 1: 03|Obj. Level 3: 3369 |Amount: $2,175.00
Div.: 47-01|Fund: 514|Subfund: 675|OCA Code: 514675|Obj. Level 1: 03|Obj. Level 3: 3369 |Amount: $580.00
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4. That this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approved nor vetoes the same.