Explanation
The construction inspection section of the Transportation Division utilizes the services of a private sector engineering firm or testing laboratory to perform specialized tests and/or augment its in-house testing capabilities. Formal competitive proposals were solicited and received on February 17, 2006, from five consultants: Barr and Prevost Engineering; BBC&M Engineering; CTL Engineering, Incorporated; DLZ Ohio, Incorporated; and Resource International. An interdepartmental review committee reviewed all aspects of the proposals and recommended that negotiations commence with Resource International with the intent of establishing a one-year contract (with renewal options). This ordinance authorizes the Public Service Director to enter into a new contract for construction materials testing and inspection services for the Transportation Division with Resource International, Incorporated, in an amount of up to $350,00.00. Resource International, Incorporated's contract compliance number is 31-0669793 and expires July 29, 2008.
Fiscal Impact: The division budgeted $350,000.00 in its 2006 Development Services Fund budget for this construction materials testing and inspection services contract. The Division has spent a similar amount annually for these services over the years, with different contractors, with some variation due to the division's inspection volume and types of jobs requiring inspection. A one (1) year $300,000.00 contract with Resource International, Incorporated, for this purpose was authorized by Ordinance 0656-2003, passed by City Council April 28, 2003. This contract contained two (2) one-year renewal options that could be exercised by mutual consent. The contract was extended for the period April 1, 2004 through March 31, 2005 and increased by $350,000.00 by Ordinance 0613-2004 passed by Council April 26, 2004. The contract was again extended for the period April 1, 2005 through March 31, 2006 and increased by $125,000.00 by Ordinance 0071-2005 passed by Council February 7, 2005. Finally, the contract was extended for the period April 1, 2006 through May 31, 2006 with no increase in its dollar authorization by Ordinance 0537-2006 passed by Council April 3, 2006.
Emergency legislation is requested so that the contract can take effect as soon as practical. The existing agreement with Resource International, Incorporated, expires May 31, 2006.
Title
To authorize the Public Service Director to enter into contract with Resource International, Incorporated, for construction materials testing and inspection services for the Transportation Division; to authorize the expenditure of $350,000.00 or so much thereof as may be needed from the Development Services Fund; and to declare an emergency. ($350,000.00)
Body
WHEREAS, the current contract for construction materials testing and inspection services expires on May 31, 2006; and
WHEREAS, proposals were solicited and five were received on February 17, 2006, for a new construction materials testing and inspection services contract; and
WHEREAS, an evaluation committee determined that the proposal submitted by Resource International, Incorporated, should serve as the basis for negotiations with the end result of establishing a contract to provide this service to the Transportation Division for the period June 1, 2006, through March 31, 2007, and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that it is immediately necessary to provide for construction materials testing and inspection services so as to prevent an interruption in the provision of these services due to the current contract expiring May 31, 2006, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY COLUMBUS:
SECTION 1. That the Public Service Director be and hereby is authorized to enter into a contract with Resource International, Incorporated, 6350 Presidential Gateway, Columbus, Ohio 43231, for construction materials testing and inspection services in an amount of up to $350,000.00 for the period June 1, 2006 through March 31, 2007, inclusive.
SECTION 2. That this contract can be renewed for two (2) additional one-year periods upon the successful negotiation/renegotiation of contract terms and conditions.
SECTION 3. That the sum of $350,000.00 or so much thereof as may be needed be and hereby is authorized to be expended from Fund 240, the Development Services Fund, Department 59-09, Transportation Division, Object Level One Code 03, Object Level Three Code 3336 and OCA Code 599045 to pay the cost thereof.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.