Explanation
The Public Service Department, Refuse Collection Division, is constructing storm water pollution protection systems at 2100 Alum Creek Drive. The Alum Creek facility is exposed to storm water drainage during rainfall events. Due to the nature of the operations at this specific site - truck storage, maintenance and fueling activities - storm water runoff could be affected by inadvertent spills. The accumulation of anti-freeze, oil, grease, and hydraulic fluids may result in contamination of storm water runoff to Alum Creek.
In compliance with provisions of the Federal Water Pollution Control Act, as amended, a Storm Water Management Program and Storm Water Pollution Prevention Plan (SWPPP) was prepared in accordance with good engineering practices and is being implemented at the Alum Creek Refuse Collection Facility. Professional engineering services are required to fully implement the provisions of the SWPPP. When fully implemented the designed systems will control, minimize, and eliminate, where possible, contamination of storm water discharging from the site as a result of vehicle fueling, storage, servicing, and maintenance activities.
This legislation authorizes the Public Service Director to enter into a contract for the Refuse Collection Division for a professional services engineering contract for the Alum Creek Storm Water Pollution Protection Systems with Prime Engineering & Architecture, Inc. in the amount of $140,473.52. A professional services contract for engineering is needed to assure timely completion of the design, as the Refuse Collection Division does not maintain adequate staff or all of the various disciplines necessary to complete such design in house.
The selection process for the professional service contract was completed in accordance with provisions of Chapter 329 of the City Code, 1959. Four majority firms and four minority firms submitted proposals. The evaluation committee determined that Prime Engineering & Architecture, Inc., (FBE) contract compliance number 31-1373357 (expires January 20, 2008) submitted the best overall proposal at a competitive price for this work.
Fiscal Impact: Funds in the amount of $140,473.52 are budgeted and available in the Refuse Collection Division's 2006 Capital Improvements Budget in the 1995, 1999, 2004 Voted Refuse Collection Fund, Fund 703.
Emergency action is requested so that this project can proceed in a timely manner and keep commitments made to the Ohio Environmental Protection Agency. Design work completion is anticipated by April 30, 2007. The scheduled completion date for construction is October 31, 2007. The construction contract will be formally bid.
Title
To authorize the Public Service Director to enter into a contract with Prime Engineering & Architecture, Inc. for the design of the Alum Creek Storm Water Pollution Prevention Systems for the Refuse Collection Division; to authorize the expenditure of $140,473.52 from the 1995, 1999, 2004 Voted Refuse Collection Fund; and to declare an emergency. ($140,473.52)
Body
WHEREAS, there is a need to construct storm water pollution prevention systems at a Refuse Collection Division location; and
WHEREAS, the Public Service Director has identified the need to enter into a professional service contract for the design of the storm water pollution prevention systems at 2100 Alum Creek Drive; and
WHEREAS, a satisfactory proposal has been submitted by Prime Engineering & Architecture, Inc.; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Refuse Collection Division, in that the contract should be awarded immediately so that the design work may proceed without delay in order that required reconstruction of the stormwater drainage and adjacent improvements can be begin, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director be and hereby is authorized to enter into a contract with Prime Engineering & Architecture, Inc., in an amount not to exceed $140,473.52 for the design of the Alum Creek Storm Water Pollution Prevention Systems.
SECTION 2. That for the purpose of paying the cost thereof, the sum of $140,473.52 or so much thereof as may be needed, be and hereby is authorized to be expended from Fund 703, the 1995, 1999, 2004 Voted Refuse Collection Fund, Department No. 59-02, Refuse Collection Division, Object Level One Code 06, Object Level Three Code 6682, OCA Code 644419 and Project 520001.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.