Explanation
1. BACKGROUND
The Division of Design and Construction utilizes surveying and GIS for design projects. The Division of Design and Construction recognized a need for new equipment to aid in satellite reception while working on these design jobs. This equipment purchase will work with equipment that the Division currently uses. The City will establish a one-time contract for the purchase of global navigation satellite system (GNSS) receiver.
One (1) majority bid was received on November 3, 2011 and tabulated November 4, 2011:
Company Name City/State Majority/MBE/FBE Bid Amt
Precision Laser & Instrument, Inc. Columbus, OH Majority $26,986.78
Award is to be made to Precision Laser & Instrument, Inc., as the lowest, most responsive, and best bid.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Precision Laser & Instrument, Inc.
Quantity and item purchased / extended cost:
One (1) Trimble R8-3 VRS Bundle Package / Total estimated expenditure of $26,986.78
2. CONTRACT COMPLIANCE
Precision Laser & Instrument, Inc.'s contract compliance number is 25-1872183 and expires June 16, 2012.
3. FISCAL IMPACT
This purchase is budgeted within The Division of Design and Construction 2011 Construction Inspection Budget. This ordinance authorizes an expenditure of $26,986.78 for one global navigation satellite system (GNSS) receiver.
4. EMERGENCY DESIGNATION
Emergency action is requested so that the GNSS receiver can be utilized immediately by crews to improve efficiencies and accuracies when surveying on design jobs.
Title
To authorize the Director of Finance and Management to enter into contract with Precision Laser & Instrument, Inc.; to authorize the expenditure of $26,986.78 or so much thereof a may be needed from the Construction Inspection Fund; and to declare an emergency. ($26,986.78)
Body
WHEREAS, the Division of Design and Construction has determined the need for global navigation satellite system (GNSS) receiver; and
WHEREAS, a formal competitive bid was established to purchase said equipment and the successful bidder was Precision Laser & Equipment, Inc.; and
WHEREAS, $26,986.78 has been appropriated from the Construction Inspection Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Refuse Collection Division, in that it is immediately necessary to enter into a new contract for this purpose, thereby preserving the public health, peace, property, safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and hereby is authorized to enter into a one-time agreement with Precision Laser & Equipment, Inc., 347 Morrison Rd, Suite C, Columbus, OH 43213, for the purchase of one global navigation satellite system (GNSS) receiver, specifically a Trimble R8-3 VRS Bundle package, at a cost of $26,986.78.
SECTION 2. That to pay the cost of the aforementioned purchase order, the expenditure of $26,986.78 or so much thereof as may be needed be and hereby authorized for the Department of Public Service, Division of Design and Construction, 59-12, from the Construction Inspection Fund, as follows;
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Fund / O.L. 01-03 Codes / OCA code / Amount
518 / 06-6651 / 591455 / $26,986.78
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.