Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Proline Electric, Inc. for the installation of an ice melt system for the Jerry Hammond Center, 1111 East Broad Street. This project is necessary to prevent dangerous icicles and destructive ice dams from forming on the roof. The system will melt falling snow and keep gutters clear to help preserve the integrity of the roof, preventing interior water damage, and eliminating the potential danger associated with falling icicles.
The work shall include, but is not limited to, the selective demolition of the existing cabling and installation of all new components for an ice melt system.
Formal bids were solicited and three companies submitted bids on October 5, 2009 as follows (0 FBE, 0 MBE):
Proline Electric, Inc. $78,550.00
TMS 1Source, LLC. $86,929.00
Atlas Industrial Holdings, LLC. $91,457.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, Proline Electric, Inc.
Emergency action is requested so the work can commence before the onset of winter weather.
Proline Electric, Inc. Contract Compliance No. 31-1487377 Expiration date November 11, 2010.
Fiscal Impact: Funding is available in the 1111 East Broad Street Operations Fund. The total amount authorized in this ordinance is $78,550.00.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Proline Electric, Inc. for the installation of an ice melt system for the Jerry Hammond Center, 1111 East Broad Street; to authorize the expenditure of $78,550.00 from the 1111 East Broad Street Operations Fund; and to declare an emergency. ($78,550.00)
Body
WHEREAS, it is necessary to install an ice melt system at the Jerry Hammond Center, 1111 East Broad St; and
WHEREAS, formal bids were solicited and three companies responded; and
WHEREAS, Proline Electric, Inc. was the most responsive, responsible and best bidder to complete the installation; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that is immediately necessary to authorize the Finance and Management Director to enter into a contract for the installation of an ice melt system for the Jerry Hammond Center, 1111 East Broad Street, so the work can commence before the onset of winter weather, thereby preserving the public health, peace, property, safety, and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract for the Office of Construction Management for the installation of an ice melt system for the Jerry Hammond Center, 1111 East Broad Street.
SECTION 2. That the expenditure of $78,550.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Dept/Division: 45-07
Fund: 294
Subfund: 001
OCA: 294001
Object Level 1: 03
Object Level 3: 3370
Amount: $78,550.00
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force and after its passage and approved by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.