Explanation
This ordinance authorizes the Director of the Department of Technology (DoT) to enter into contract with Brown Enterprise Solutions, LLC for the purchase of Talend software licensing, maintenance and support services for a total cost of $385,694.15.
The Department of Technology uses Talend as a key component of the City's Data Management Platform (DMP). It is used to collect, organize, manage, and integrate data of different types from different origins and sources. Talend provides the City with a unique opportunity to correlate data, and (“measure, monitor, manage”) data from different sources and departments to create a comprehensive profile of data while protecting the privacy and the security of the data. Talend will provide the necessary technology to treat data as an asset which will contribute to data driven decision making.
The Department of Technology, solicited bids via RFQ027218 for the Talend software licensing, maintenance and support services contract. The project was formally advertised on Vendor Services from March 15, 2024, to April 15, 2024. The city received six (6) responses from the firms below:
Vendor Name Bid Amount
Miracle Software Systems, Inc. $375,637.62
vPrime Tech, Inc $382,445.06
Kambrian Corporation $382,841.47
Brown Enterprise Solutions $385,694.15
Axelliant LLC $399,118.57
R3 Uniq Inc $406,091.36
Award is to be made to Brown Enterprise Solutions, LLC. Brown Enterprise Solutions, LLC submitted an Office of Diversity and Inclusion’s (ODI) Bid Incentive Request Form along with their bid. The submitted form was approved by ODI and the five percent (5%) discount was applied to their bid. The application of the discount qualified Brown Enterprise Solutions, LLC as the lowest bidder for their bid of $385,694.15.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Brown Enterprise Solutions, LLC.
The term of this agreement shall be from August 30, 2024 to August 29, 2025. This agreement is not subject to automatic renewal. However, upon mutual agreement, to include same pricing and terms and conditions as those set forth, the services may be continued for three (3) additional one-year terms.
FISCAL IMPACT: The funds for this expenditure have been identified and are available within the Department of Technology, Information Services Division, Information Services Operating Fund for a total cost of $385,694.15.
EMERGENCY:
Emergency designation is being requested for these services that are necessary to support daily operation activities, to ensure no service interruption, and to establish a purchase order at the earliest possible date.
CONTRACT COMPLIANCE:
Vendor Name: Brown Enterprise Solutions, LLC
Vendor Acct. #: 010668 (MBE)
CC-010668; Expiration Date: 2/2/2026
MBE-010668; Expiration Date: 12/7/2025
Title
To authorize the Director of the Department of Technology to enter into a contract with Brown Enterprise Solutions, LLC for the purchase of Talend software licensing, maintenance and support services and to authorize the expenditure of $385,694.15 from the Department of Technology, Information Services Operating fund; and to declare an emergency. ($385,694.15)
Body
WHEREAS, the Department of Technology has a need for Talend software licensing, maintenance and support services to collect, organize, manage, and integrate data of different types from different origins creating a comprehensive profile of data while protecting the privacy and the security of the data; and
WHEREAS, without Talend the City will not have the technology or tools required to streamline data management processes across the enterprise. This could lead to poor data management, data stored in silos, and increased risk of data loss, among other issues; and
WHEREAS, DoT solicited bids via RFQ027218 for the purchase of the above-described software support. and award is to be made to Brown Enterprise Solutions, LLC as the lowest bidder once the Office of Diversity and Inclusion’s (ODI) discount was applied; and
WHEREAS, this ordinance authorizes the Director of the Department of Technology (DoT) to enter into contract with Brown Enterprise Solutions, LLC for the purchase of Talend software licensing, maintenance and support services at a cost of $385,694.15; and
WHEREAS, the term of this agreement shall be from August 30, 2024 to August 29, 2025. This agreement is not subject to automatic renewal. However, upon mutual agreement, to include same pricing and terms and conditions as those set forth, the services may be continued for three (3) additional one-year terms; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Technology to enter into a contract with Brown Enterprise Solutions, LLC in order to provide funding for Talend software licensing, maintenance and support services to ensure no service interruption, for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Director of the Department of Technology is hereby authorized to enter into contract with Brown Enterprise Solutions, LLC for the purchase of Talend software licensing, maintenance and support at a cost of $385,694.15, for a one (1) year term, starting on August 30, 2024 and ending August 29, 2025.
SECTION 2. That the expenditure of $385,694.15, or so much thereof as may be necessary, is hereby authorized to be expended as shown in the attachment to this ordinance. (Please see 1652-2024 EXP)
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.