Explanation
Background: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with HKI Associates, Inc., in the amount of $29,500.00 for professional architectural/engineering services to design additional interior office space, located at 2077 Parkwood Avenue, for the Division of Police. This facility will serve as a midwatch station. It will operate 24-hours a day, with 3 shifts of officers operating out of it. HKI Associates, Inc. will be responsible for the complete design program including, but not limited to, the engineering and design of the renovation of the warehouse area for office space.
A Request for Proposals was sent to the following firms: Abbott & Abbott Architects, Asebrook & Co. Architects, Braun & Steidl Architects, Inc., David C. Hughes Architects, David H. Jones Architects, HKI Associates, Inc. (MBE), Hardlines Design Company (FBE), Kabil Associates, Inc. (AS1), and Prime Engineering & Architecture, Inc. (FBE). The City received three proposals, from: HKI Associates, Inc. (MBE), Kabil Associates, Inc. (AS1), and Prime Engineering & Architecture, Inc. (FBE). Per City Code 329.11, the Project Manager and Management Analyst II recommended HKI Associates (MBE) to the Finance and Management Director. The Finance and Management Director agreed with this recommendation. HKI Associates, Inc. was selected based on their past work on behalf of the City. The cost of this contract was negotiated with HKI Associates, Inc. within the context of the available budget.
This ordinance also authorizes the transfer of $29,500.00 between projects within the Safety Voted Bond Fund as a temporary funding measure until bonds are sold to reimburse the Police Facility Renovation - Lease Project and amends the 2007 Captial Improvement Budget, ordinance #0733-2007, to reflect the expenditure of this project.
Emergency action is requested so that the services may proceed quickly, thereby facilitating the design of the additional interior office space, located at 2077 Parkwood Avenue, and providing needed public safety services.
HKI Associates, Inc. (MBE) Contract Compliance Number 31-1305016, exp. 08/14/2008.
Fiscal Impact: The total amount of this contract is $29,500.00. The total amount will be transferred from the Police Facility Renovation - Lease Project to the Police Facility Renovation Project. This is a temporary measure and the amount will be reimbursed upon completion of the bond sale.
Title
To authorize the Finance and Management Director to enter into contract for the Office of Construction Management with HKI Associates for professional architectural/engineering services to design additional interior office space, located at 2077 Parkwood Avenue, for the Division of Police; to amend the 2007 Capital Improvements Budget; to authorize the City Auditor to transfer $29,500.00 between projects within the Safety Voted Bond Fund; to authorize the expenditure of $29,500.00 from the Safety Voted Bond Fund, and to declare an emergency. ($29,500.00).
Body
WHEREAS, it is necessary for the Finance and Management Director to enter into a professional services contract in order to design additional interior office space, located at 2077 Parkwood Avenue, for the Division of Police, and
WHEREAS, this ordinance amends the Capital Improvements Budget, Ordinance No. 0733-2007, and
WHEREAS, this ordinance authorizes the City Auditor to transfer $29,500.00 between projects within the Safety Voted Bond Fund, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with HKI Associates, Inc. for professional architectural/engineering services to design additional interior office space located at 2077 Parkwood Avenue for the Division of Police at the earliest possible date, thereby preserving the public peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2007 Capital Improvement Budget is hereby amended as follows:
Safety Voted Bond Fund 30-03
Project/Project # CIB Amount Revised CIB
Police Facility Renovations 330021 (New Funding) $1,721,000 $1,691,500
Police Facility Renovations 330021 (Carryover Funding) $220,354 $249,854
Police Facility Renovation - Lease 330023 (Carryover Funding) $328,378 $298,878
Police Facility Renovation - Lease 330023 (New Funding) $957,723 $987,223
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within the Construction Management Capital Improvement Fund as follows:
FROM:
Dept/Div: 30-03|Fund: 701|Project Number 330023|Project Name - Police Facility Renovations - Lease|OCA Code 644476|Amount $29,500.00
TO:
Dept/Div: 30-03|Fund: 701|Project Number 330021|Project Name - Police Facility Renovations|OCA Code 644476|Amount $29,500.00
SECTION 3. That the Finance and Management Director is hereby authorized to enter into a contract with HKI Associates, Inc. in order to design additional interior office space, located at 2077 Parkwood Avenue, for the Division of Police.
SECTION 4. That the expenditure of $29,500.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330021
OCA Code: 644476
Object Level 1: 06
Object Level 3: 6620
Amount: $29,500.00
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.