Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract with SGI Matrix, LLC, for the purpose of providing parts, installation, maintenance, monitoring, repair and support services for both new installations and existing security equipment for the Inspector General Office at the Lazarus Building.
SGI Matrix provides both the access control hardware (panels and card readers) as well as the software to monitor, control access, and secure facilities under the purview of the Facilities Management Division. In Ohio and contiguous states, SGI Matrix maintains installation personnel to provide final hook up, testing, and certification of all facility access security equipment. SGI Matrix is the sole source for final installation and certification of said equipment.
This modification is necessary to add additional funding to the facility management agreement. These additional funds are necessary for both new installations and existing security equipment for the Inspector General Office at the Lazarus Building.
SGI Matrix, LLC. Contract Compliance No. 81-3876225, expiration date March 9, 2023.
Fiscal Impact: This ordinance authorizes an additional expenditure of up to $30,000.00 from the General Fund with SGI Matrix, LLC., for new installations and existing security equipment for the Inspector General Office at the Lazarus Building
Ordinance 2868-2022 authorized the expenditure of $75,000.00 for these facility management services. With this modification, the 2022-2023 contract amount will be $105,000.00. In the previous contract 2021-2022, the Finance and Management Department expended $75,000.00 for these services collectively.
Title
To authorize the Director of the Department of Finance and Management, on behalf of the Facilities Management Division, to modify a contract with SGI Matrix, LLC for new installations and existing security equipment for the Inspector General Office at the Lazarus Building; and to authorize the expenditure of $30,000.00 from the general fund. ($30,000.00)
Body
WHEREAS, the Department of Finance and Management is currently under contract with SGI Matrix, LLC., for the purpose of providing parts, installation, maintenance, monitoring, repair and support services for new installations and existing security equipment for the Inspector General Office at the Lazarus Building; and
WHEREAS, it is necessary to modify this contract in order to add additional funding to the facility management agreement, and
WHEREAS, these additional funds are needed for the purpose of providing parts, installation, maintenance, monitoring, repair and support services for new installations and existing security equipment for the Inspector General Office at the Lazarus Building; and
WHEREAS, it is necessary to authorize an expenditure up to $30,000.00 within the Facilities Management Division in the General Fund; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Facilities Management Division, is hereby authorized to modify a contract with SGI Matrix LLC for facility management services at the Inspector General Office located in the Lazarus building.
SECTION 2. That the expenditure of $30,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in the General Fund 1000, in Object Class 03 - Contractual Services per the accounting codes in the attachment to this ordinance
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed.