Explanation
BACKGROUND: For the option to purchase Sporting Goods and Recreational Supplies for the Recreation and Parks Department, the biggest user. The supplies will support a variety of recreational programs such as summer camps, baseball, volleyball, basketball, gymnastics, tennis, and after school programs. The term of the proposed option contract is two (2) years. Contract is through March 31, 2012. The contract may be extended for one (1) additional year subject to mutual agreement by both parties. The Purchasing Office opened formal bids on January 14, 2010.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 Solicitation SA003455; 47 bids were solicited (MBE:0; FBE:2); 10 bids were received (MBE: 0; FBE: 0).
The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders as follows:
Cannon Sports, Inc.: CC# 770096361 (Expires: 3/29/2012)
Flaghouse, Inc.: CC# 131809948 (Expires: 1/12/2012)
GL Sports: CC# 411377997 (Expires: 4/5/2012)
Riddell: CC# 341688715 (Expires 4/6/2012)
S & S Worldwide: CC# 060520020 (Expires 11/18/2010)
Sator Sports, Inc.: CC# 330754377 (Expires 1/29/2012)
Sport Supply Group, Inc. dba BSN Sports: CC# 222795073 (Expires: 7/8/2011)
Total Estimated Annual Expenditure: $25,000.00
The companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
S & S Worldwide was low bidder on Item# 32 and Cannon Sports 2nd low bidder, however these are replacement parts for Item#31 and must be awarded together; item awarded to Sport Supply Group, dba BSN Sports.
No bids were received on Item# 102. No award made.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. Agencies will be required to obtain approval to expend from their own appropriation.
Title
To authorize and direct the Finance & Management Director to enter into seven (7) UTC contracts for the option to purchase Sporting Goods and Recreational Supplies with Cannon Sports, Inc., GL Sports, Riddell, S & S Worldwide, Sator Sports, Inc., and Sport Supply Group, Inc. dba BSN Sports; to authorize the expenditure of seven (7) dollars to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($7.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on January 14, 2010 and selected the lowest, responsive, responsible and best bids. Ten (10) bids were received; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, It is necessary to enter into contracts for Sporting Goods and Recreational Supplies to support a variety of recreational programs such as summer camps, baseball, volleyball, basketball, gymnastics, tennis, and after school programs; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into seven (7) contracts for an option to purchase Sporting Goods and Recreational Supplies to ensure uninterrupted supply of materials, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contracts for an option to purchase Sporting Goods and Recreational Supplies through March 31, 2012 with the option to extend for one (1) additional year in accordance with Solicitation SA003455:
Cannon Sports: Item# 22, 27, 29, 43, 46, 52-53, 57, 60, 87, 89, 92, 93, 97-98, 104, 106, 109 and 111.
Flaghouse, Inc.: Item# 45, 61, 62, 65-66, 73-74, 105 and 114.
GL Sports: Item# 34, 91,and 96.
Riddell: Item# 6, 14-18.
S & S Worldwide: Item# 21, 58, 63-64, 82, 88, 95, 99, 103 and 108.
Sator Sports, Inc.: Item# 25, and 94.
Sports Supply Group, Inc. dba BSN Sports: Item# 1-5, 7-13, 19-20, 23-24, 26, 28, 30-33, 35-42, 44, 47-51, 54-56, 59, 67-72, 75-81, 83-86, 90, 100, 101, 107, 110, 112, and 113.
SECTION 2. That the expenditure of $7.00 is hereby authorized from Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2269, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.