Explanation
BACKGROUND: Ordinance 2520-2012 authorized the Department of Finance & Management to enter into contract with Ricart Properties, Inc. for the purchase of certain Ford Fusion and Ford Focus vehicles. These purchases were to authorized so as to conform with the terms and conditions of Universal Term Contract FL005148.
Pursuant to the passage of this ordinance, the City Auditor established Auditors Certificate AC034343 for the purpose of establishing related Purchase Orders. Inadvertently, purchase orders for these vehicles were not established prior to the expiration of the Universal Term Contract, which occurred on 12/31/12. The purpose of this ordinance is to establish a contract with Ricart Properties, Inc. so that these vehicles can ordered as intended. Since the contract has now expired, it is necessary to waive the competitive bidding provisions of the Columbus City Codes to purchase these same vehicles. Ricart Properties has agreed to hold and extend pricing for these vehicles, resulting in no additional costs to the City.
Ricart Properties, Inc. Contract Compliance#: 31-1282546, expires 10/11/2014
Emergency action is requested so that Fleet Management can address the replacement of vehicles for the Division of Fire.
FISCAL IMPACT: Funding for the purchase of these vehicles has already been set aside from the 2012 Special Income Tax Fund via Ordinance 2520-2012 and the resulting Auditors Certificate AC034343. This ordinance authorizes the expenditure of $63,896.48 from this Certificate.
Title
To authorize the Director of the Department of Finance and Management to enter into contract with Ricart Properties, Inc. for the purchase of two (2) 2013 Ford Fusion and two (2) Ford Focus vehicles for the Division of Fire; to waive the competitive bidding provisions of the Columbus City Codes, 1959; to authorize the expenditure of $63,896.48 from a previously established Auditor's Certificate; and to declare an emergency ($63,896.48)
Body
WHEREAS, Ordinance 2520-2012 authorized the Director of the Department of Finance and Management to enter into contract with Ricart Properties, Inc. for the purchase of two (2) Ford Fusion and two (2) Ford Focus vehicles under the terms of a City-wide contract (Universal Term Contract FL005148, expires 12/31/2012) for the Department of Fire; and
WHEREAS, pursuant to Ordinance 2520-2012, the City Auditor established Auditors Certificate AC034343 in an amount equal to $88,649.48 for the purchase of said vehicles; and
WHEREAS, funds remain on AC034343, in an amount equal to $63,896.48, which is intended for the purchase of said vehicles; and
WHEREAS, due to an inadvertent processing delay a Purchase Order was not established with Ricart Properties, Inc. for the purchase of said vehicles; and
WHEREAS, Ricart Properties, Inc. has agreed to extend Universal Term Contract pricing, thus resulting in no additional costs to the City; and
WHEREAS, it is necessary that this Council finds it in the best interest of the City of Columbus to waive the provisions of competitive bidding with Columbus City Code, 1959, Section 329., as the contract from which the initial purchase has since expired; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Fire and the Division of Finance & Management, in that it is immediately necessary to establish said purchase orders and a contract for the purchase of these necessary replacement vehicles so that older vehicles and equipment can be removed from service, all for the immediate preservation of the public peace, health, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management is hereby authorized to establish a contract and purchase orders with Ricart Properties, Inc., on behalf of Department of Fire, for the purchase of two (2) Ford Fusion and two (2) Ford Focus vehicles.
SECTION 2. The expenditure of $63,896.48, or so much thereof as may be necessary, in regard to the action authorized in Section 1, be and is hereby authorized from AC034343
SECTION 3. That this Council finds it in the best interest of the City of Columbus to waive the provisions of competitive bidding with Columbus City Code, 1959, Section 329.
SECTION 4. The City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with the ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.