Explanation
1. BACKGROUND:
This legislation authorizes modifying the professional engineering services contract, with Malcolm Pirnie, Inc. in connection with the Clinton Heights/Colerain Area Sanitary Improvements Project for the Division of Sewerage and Drainage. This modification will provide for the preparation of the easement descriptions and associated documents that will be required to successfully rehabilitate existing sanitary infrastructure where no recorded easements were identified during the development of the project plans.
2. PROFESSIONAL ENGINEERING SERVICES CONTRACT MODIFICATION:
The Division of Sewerage and Drainage has determined that these services cannot be performed by city personnel at this time, and has planned for the procurement of these services on a routine basis. The contract total including this modification is $936,924.00. The cost of these services is consistent with those provided for under the existing contract.
The potential need for the additional work could not have been foreseen, until such time as preliminary field investigations could have been undertaken. This additional work is a direct, logical extension of the work included in the contract and is required immediately. It is not deemed either feasible or reasonable to suspend work with the entity currently under contract and undertake continuation of the work under a new procurement.
3. FISCAL IMPACT: This project work will be funded at a future date by a loan from the State of Ohio Water Pollution Control Loan Fund (WPCLF) which is jointly administered by the Ohio Environmental Protection Agency and the Ohio Water Development Authority.
4. EMERGENCY DESIGNATION: The Division is requesting City Council to declare this ordinance an emergency measure in order to allow for the necessary easement preparation services to be initiated, pursuant to fulfilling the project scheduling obligations set forth within the Consent Order between the City of Columbus and the Ohio Attorney General's Office.
Title
To authorize the Director of Public Utilities to modify the professional engineering services contract with Malcolm Pirnie, for the Clinton Heights/Colerain Area Sanitary Improvements Project; to authorize the appropriation, transfer and expenditure of $42,460.00 from the Sewer System Reserve Fund to the Ohio Water Pollution Control Loan Fund; to amend the 2004 Capital Improvements Budget; for the Division of Sewerage and Drainage; and to declare an emergency. ($42,460.00)
Body
WHEREAS, Ordinance No. 1972-2002, as passed December 16, 2002 authorized the Director of Public Utilities to execute Contract No. EL003107 with Malcolm Pirnie, Inc. for purposes of providing preliminary design services in connection with the Clinton Heights/Colerain Area Sanitary Improvements Project and two other capital improvements project within the Clintonville community, for the Division of Sewerage and Drainage, Department of Public Utilities; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities in that it is immediately necessary for this City Council to authorize the Director of Public Utilities to execute a professional engineering services contract modification with Malcolm Pirnie, Inc. for purposes of incorporating the preparation of the easement documents necessary to allow for the successful rehabilitation of the sanitary infrastructure known as the Clinton Heights/Colerain Area Sanitary Improvements Project; to authorize the appropriation, transfer, and expenditure of funds from the Sewer System Reserve Fund to the Ohio Water Pollution Control Loan Fund; and an amendment to the 2004 Capital Improvements Budget; for the preservation of the public health, peace and safety, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That from the unappropriated monies in the Sewerage System Reserve Fund No. 654 and from all monies estimated to come into said fund from any and all sources, and unappropriated for any other purpose during the fiscal year ending December 31, 2004, the sum of $42,460.00 is hereby appropriated to the Division of Sewerage and Drainage| Division 60-05| Object Level 10| Object Level Three 5502| OCA Code 901533.
Section 2. That the City Auditor is hereby authorized to transfer $42,460.00 to the Ohio Water Pollution Control Loan Fund No. 666, into the Clinton Heights/Colerain Area Sanitary Improvements Project/ Project 650675/ at such time as deemed necessary by him, and to expend said funds, or so much thereof as may be necessary.
Section 3. That the expenditure of $42,460.00 is hereby appropriated for the Clinton Heights/Colerain Area Sanitary Improvements Project| Project No. 650675; within the Ohio Water Pollution Control Loan Fund No. 666| Division No. 60-05| OCA Code No. 666675.
Section 4. That the Director of Public Utilities be, and hereby is, authorized to modify the professional engineering services contract, identified as City Auditor's Contract No. EL003107, with Malcolm Pirnie, Inc., 1900 Polaris Parkway Suite 2000, Columbus, OH 43240-2020, for professional engineering services associated with the Clinton Heights/Colerain Area Sanitary Improvements Project, in accordance with the terms and conditions as shown in the contract modification on file in the office of the Sewer System Engineering Section of the Division of Sewerage and Drainage.
Section 5. That for the purpose of paying the cost of the professional engineering services contract modification the expenditure of $42,460.00, or as much thereof as may be needed, is hereby authorized from the Ohio Water Pollution Control Loan Fund No. 666| Division 60-05| Project No. 650675| OCA Code No. 666675| Object Level 3: 6678.
Section 6. That the 2004 Capital Improvements Budget Ordinance No. 1059-2004 is hereby amended as follows, in order to provide sufficient budget authority for the execution of the subject professional engineering services contract modification:
CURRENT:
Project 650675-Clinton Heights/Colerain Area San. Imp. - $0
AMENDED TO:
Project 650675-Clinton Heights/Colerain Area San. Imp. - $42,460 - Fund 666-OWDA
Section 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.