Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology for the Department of Public Utilities, to establish a purchase order for the acquisition of equipment associated with the Metronet Wireless LAN Project from the existing Universal Term Contract (UTC), established through the competitive bid process by the Purchasing Office, with the following vendor: Pomeroy IT Solutions (FL004506, BPCMP30A - Expiration 6/30/12).
The Department of Technology's Metronet Services provides data connectivity that supports various business functions and allows all city agencies and departments to communicate. Currently, the Department of Technology has a need to provide wireless network access for the Department of Public Utilities. The wireless network will provide secure employee network access without the need to be physically connected to a wired data connection point. The wireless network will also allow secure guests Internet access to vendors, visitors, and business partners for business continuity while performing work at City facilities.
This legislation will allow for the set-up of the hardware necessary to enable wireless connectivity to the Department of Public Utilities. Pomeroy IT Solutions will be supplying the Cisco hardware at the cost of $30,044.00.
EMERGENCY: Emergency action is requested to ensure that the needed services are not delayed; thus reducing the risk of potential outage and or interruption in services associated with the necessary services requested.
FISCAL IMPACT: Approval of this ordinance will allow for the expenditure of $30,044.00, for the Metronet Wireless LAN project, utilizing an existing Universal Term Contract (UTC) with Pomeroy IT Solutions. Funding for this purchase in the amount of $30,044.00 is available and budgeted within the Department of Technology, Internal Services Fund budget ($30,044.00).
CONTRACT COMPLIANCE NUMBERS:
Pomeroy IT Solutions: 611352158 Expiration Date 10/5/2013
Title
To authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology for the Department of Public Utilities, to establish a purchase order from a Universal Term Contract (UTC) with Pomeroy IT Solutions for the acquisition of hardware equipment associated with the Metronet Wireless LAN project; to authorize the expenditure of $30,044.00 from the Department of Technology, Internal Service Fund; and to declare an emergency. ($30,044.00)
Body
WHEREAS, the Department of Technology's Metronet Services provides data connectivity that allows all city agencies and departments to communicate and support other business functions, and
WHEREAS, these services needed through the approval of this ordinance, consist of providing Cisco hardware for wireless network access for the Department of Public Utilities, and
WHEREAS, it is necessary for the Director of the Department of Finance and Management, on behalf of the Department of Technology for the Department of Public Utilities, to a establish purchase order with Pomeroy IT Solutions (FL004506) for hardware , in connection with the Metronet Wireless LAN Project, from the existing Universal Term Contract (UTC), established through the competitive bid process by the Purchasing Office, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, in that it is immediately necessary for the Director of the Finance and Management Department to establish a purchase order with Pomeroy IT Solutions for hardware in connection with the Metronet Wireless LAN Project, to ensure that this project is not delayed, thereby not endangering citywide business continuity, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Finance and Management, on behalf of the Department of Technology, is hereby authorized to establish a purchase order from the existing Universal Term Contract (UTC -FL004506) with Pomeroy IT Solutions in the amount of $30,044.00 for hardware equipment, in connection with the Metronet Wireless LAN Project.
SECTION 2: That the expenditure of $30,044.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-01|Fund: 514|Sub-fund: 550| OCA Code: 514550|Obj Level 1: 03|Obj. Level 3: 2193| Amount:
$1,832.68| Electricity
Div.:47-01|Fund: 514|Sub-fund: 600| OCA Code: 514600|Obj. Level 1: 03|Obj. Level 3: 2193| Amount:
$11,657.07| Water
Div.:47-01|Fund: 514|Sub-fund: 650| OCA Code: 514650|Obj. Level 1: 03|Obj. Level 3: 2193| Amount:
$13,069.14| Sewer and Drains
Div.:47-01|Fund: 514|Sub-fund: 675| OCA Code: 614675|Obj. Level 1: 03|Obj. Level 3: 2193| Amount:
$3,485.11| Stormwater
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.