Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish one (1) Universal Term Contract (UTC) for the option to purchase professional laboratory services for Laboratory Water Sample analysis with Biological Consulting Services of North Florida Inc. The Division of Water is the primary user of these items. These professional laboratory services are used to test water and environmental samples for Giardia and Cryptosporidium and other microbial contaminants. The term of the proposed contract is approximately two (2) years, expiring March 1, 2027, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on November 14, 2024. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002726.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ029047). One bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Biological Consulting Services of North Florida Inc, CC #021153, expires 11/13/2026, All Items, $1.00
Total Estimated Annual Expenditure: $55,000.00, with the division of Water as the primary user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002726. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase professional services for Laboratory Water Sample Analysis with Biological Consulting Services of North Florida Inc. and to authorize the expenditure of $1.00. ($1.00)
Body
WHEREAS, the professional services for Laboratory Water Sample Analysis UTC will provide for the purchase of services needed for maintaining quality assurance of the City’s water; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on Nov 14, 2024 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, it has become necessary in the daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a Universal Term Contract for the option to purchase Professional services for Laboratory Water Sample Analysis to avoid an interruption in the supply, thereby preserving the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management is hereby authorized to enter into the following Universal Term Contract for the option to purchase Professional services for Laboratory Water Sample Analysis in accordance with Request for Quotation RFQ029047 for a term of approximately two (2) years, expiring March 1, 2027, with the option to renew for one (1) additional year, as follows:
Biological Consulting Services of North Florida Inc, All Items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002726 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law