Explanation
The purpose of this legislation is to authorize the Board of Health to enter into three contracts for promotoras services and live interpretation and translations services at Columbus Public Health's facility located at 240 Parsons Avenue, as well as nearby health clinics.
Columbus Public Health has a need to provide promotoras services, which is a specialized service that entails a variety of responsibilities including, distributing health education and information, making client referrals for health services, facilitating the transportation needs of the clients, answering and responding to phone calls, and assisting the clinic director and staff in meeting the communication needs of Spanish-speaking clients. Columbus Public Health also has a need to provide live language interpretation and translation services for persons with limited English proficiency who receive services at Columbus Public Health clinics.
All of the below contracts are in reference to SA004736, which was posted on January 7, 2013. The contract period for all contracts will be April 1, 2013 through March 31, 2014, with the option to renew for four years after the initial year of the contract. Columbus Public Health has a need to make funds available to enter into contracts with the following vendors:
1. Ohio Hispanic Coalition for the provision of promotoras services at 240 Parsons Avenue, in an amount not to exceed $32,000.00. The contract compliance number for the Ohio Hispanic Coalition is 311477946 and expires on January 17, 2014. Ohio Hispanic Coalition is a non-profit organization.
2. Access 2 Interpreters, LLC for the provision of live interpretation and translation services at 240 Parsons Avenue, in an amount not to exceed $200,000.00. The contract compliance number for Access 2 Interpreters, LLC, is 760803722 and expires on December 23, 2014. Access 2 Interpreters, LLC, is a certified female business enterprise.
3. Global to Local Language Solutions, LLC for the provision of live interpretation services at the WIC clinics in an amount not to exceed $12,870.00. The contract compliance number for Global to Local Language Solutions, LLC, is 271174151 and expires on December 17, 2014.
FISCAL IMPACT: Funding for the contracts with the Ohio Hispanic Coalition and Access 2 Intepreters, LLc is budgeted within the Health Special Revenue Fund, Fund 250. This ordinance is contingent on Ordinance No. 2631-2012. Funding for the contract with Gloabl to Local Language Solutions, LLC is by the Women, Infant and Children Program which is entirely funded by the Ohio Department of Health.
Title
To authorize and direct the Board of Health to enter into a contract with Ohio Hispanic Coalition for promotoras services; to authorize the total expenditure of $32,000.00 from the Health Special Revenue Fund; To authorize and direct the Board of Health to enter into a contract with Access 2 Interpreters, LLC for live interpretation and translation services; to authorize the total expenditure of $200,000.00 from the Health Special Revenue Fund; To authorize and direct the Board of Health to enter into a contract with Global to Local Language Solutions, LLC for live interpretation services at WIC clinics; to authorize the total expenditure of $12,870.00 from the Health Department Grants Fund. ($244,870.00).
Body
WHEREAS, a need exists for promotoras services and live interpretation and translation services for persons with limited English proficiency who receive services at Columbus Public Health clinics; and,
WHEREAS, bid SA004736 was bid on the City's vendor services website on January 7, 2013; and,
WHEREAS, an evaluation of all bids received was performed and it was determined that Ohio Hispanic Coalition, Access 2 Interpreters LLC, and Global to Local Language Solutions, LLC, were the most responsive and responsible bidders; and,
WHEREAS, this is the first year of a five year renewal bid; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized to enter into contracts for $32,000.00 with Ohio Hispanic Coalition to provide promotoras services, $200,000.00 with Access 2 Interpreters, LLC to provide live interpretation and translation services, and $12,870.00 with Global to Local Language Solutions, LLC to provide live interpretation services at WIC clinics, for the period April 1, 2013 through March 31, 2014.
SECTION 2. That the expenditure of $232,000.00 is hereby authorized from the Health Special Revenue Fund, Fund No. 250, Division No. 50-01, OCA Code 502062, Object Level One 03, Object Level Three 3445.
SECTION 3. That the expenditure of $12,870.00 is hereby authorized from the Health Department Grants Fund, Fund No. 251, Grant No. 501234, Division No. 50-01, OCA Code 501234, Object Level One 03, Object Level Three 3445.
SECTION 4. That these contracts are awarded in accordance with Sections 329.11, 329.12 and 329.14 of the Columbus City Code.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest perioed allowed by law.