Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify a professional services contract with DHDC Engineering Consulting Services, Inc. to add additional funds for design of the Roadway - Subsurface Utility Exploration Services project.
Ordinance 1291-2023 authorized the Director of Public Service to enter into a professional services contract with DHDC Engineering Consulting Services, Inc. for the Roadway - Subsurface Utility Exploration Services project.
1.1 Amount of additional funds to be expended: $50,000.00
The original contract amount: $100,000.00 (PO394618, Ord.1291-2023)
The total of Modification No. 1: $50,000.00 (This Ordinance)
The contract amount including all modifications: $150,000.00
1.2 Reasons additional goods/services could not be foreseen:
Funding from this modification will support Subsurface Utility Exploration Services to find depths of utilities on various other Capital Improvement projects.
1.3 Reason other procurement processes are not used:
This is a continuation of existing work being performed, which the consultant is still under contract and currently working on the project, therefore it was decided that it is in the best interest of the Ciy to modify the existing contract instead of bidding this part of the work and keep the project on schedule and on budget.
1.4 How cost of modification was determined:
The cost of this modification was negotiated and reasonable based on other projects of similar size and scope based on anticipated necessary effort to complete the project.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against DHDC Engineering Consulting Services, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for DHDC Engineering Consulting Services, Inc. is CC006280 and expires 5/23/2026.
3. FISCAL IMPACT
Funding in the amount of $50,000.00 is available within Fund 7704, the Streets and Highways Bond Fund within the Department of Public Service. An amendment to the 2025 Capital Improvement Budget and transfer of funds is necessary to align funding for these project expenditures. Funds are appropriated.
Title
To amend the 2025 Capital Improvement Budget; to authorize the transfer of funds within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a contract modification with DHDC Engineering Consulting Services, Inc. in connection with the Roadway - Subsurface Utility Exploration Services project; and to authorize the expenditure of up to $50,000.00 from the Streets and Highways Bond Fund to pay for the project. ($50,000.00)
Body
WHEREAS, contract no. PO394618, with DHDC Engineering Consulting Services, Inc., in the amount of $100,000.00, was authorized by ordinance no. 1291-2023 ; and
WHEREAS, it has become necessary to modify the contract in an amount up to $50,000.00 and provide additional funds for the Roadway - Subsurface Utility Exploration Services project; and
WHEREAS, it is necessary to amend the 2025 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, it is necessary to authorize a transfer of funds within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, it is necessary to authorize the expenditure of funds from the Streets and Highways Bond Fund for this contract modification; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2025 Capital Improvements Budget authorized by ordinance 1790-2025 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P530161 - 100000 / Roadway Improvements (Voted Carryover) / $194,592.00 / ($50,000.00) / $144,592.00
7704 / P531070 - 100000 / Roadway - Subsurface Utility Exploration Services (Voted Carryover) / $0.00 / $50,000.00 / $50,000.00
SECTION 2. That the transfer of $50,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530161-100000 (Roadway Improvements), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P531070-100000 (Roadway - Subsurface Utility Exploration Services), Object Class 06 (Capital Outlay) between projects per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be, and hereby is, authorized to enter into a contract modification with DHDC Engineering Consulting Services, Inc. at 2390 Advanced Business Center Drive
Columbus, OH 43228, for the Roadway - Subsurface Utility Exploration Services project in an amount up to $50,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 4. That the expenditure of $50,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P531070-100000 (Roadway - Subsurface Utility Exploration Services), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.