Explanation
1. BACKGROUND
This ordinance authorizes: 1) the Director of Public Service to accept deposits from N.P. Capital Management Corp. to be used for construction, construction inspection, and administration of the Roadway - Polaris Parkway - Gemini Place to South Old State Road project; 2) the establishment of Auditor’s Certificates for the payment of construction, construction inspection, and administration services of the project; and 3) the expenditure of funds for the aforementioned purpose. It also authorizes the refund of any unused funds deposited by N.P. Capital Management Corp., or the acceptance of additional funding from N.P. Capital Management Corp. should the aforementioned sum prove insufficient, to pay the actual costs for construction, construction inspection, and administration for this project upon the completion of final accounting for the Roadway - Polaris Parkway - Gemini Place to South Old State Road project or when the Department of Public Service determines remaining funds are no longer needed for construction, construction inspection, and administration for the project.
This contract includes the widening of northbound Polaris Parkway to three lanes from Gemini Place to approximately 1000’ south of South Old State Road and widening of southbound Polaris Parkway to three lanes from Antares Avenue to approximately 67‘ west of Antares Avenue. The project will also widen eastbound Antares Avenue to four lanes to include a 210’ right turn lane at the intersection of Polaris Parkway. Work includes full depth pavement widening, resurfacing in widening areas, curb and gutter, sidewalk, drive reconstructions, new storm sewer, ditches, and culverts, updated lighting, a new signal at the intersection of Polaris Parkway and Antares Avenue, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
N.P. Capital Management Corp. recently deposited $3,904,562.36 with the City Treasurer to support the performance of those services. Ordinances 2622-2020 and 1909-2023 authorized the execution of a Construction Reimbursement Agreement for this project.
The estimated Notice to Proceed date is September 15, 2026. The project was let by the Office of Support Services through Vendor Services and Bid Express. Five bids were received on June 25, 2026, (all majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/ODI Certification
Double Z Construction Company $3,517,623.75 Columbus, OH MAJ
Strawser Paving Co., Inc. $3,706,237.56 Columbus, OH MAJ
Shelly and Sands, Inc. $3,785,898.08 Columbus, OH MAJ
Danbert, Inc. $3,828,109.21 Plain City, OH MAJ
Complete General Construction Co. $3,980,737.94 Columbus, OH MAJ
Award is to be made to Double Z Construction Company as the lowest responsive and responsible and best bidder for their bid of $3,517,623.75. The amount of construction administration and inspection services will be $386,938.61. The total legislated amount is $3,904,562.36.
As part of their bid, Double Z Construction Company has proposed the following subcontractors to work on the project:
Company Name City/State Majority/ODI Certification
Hurt's Trucking & Demolition, LLC. Columbus, Ohio MBE
Shelly and Sands, Inc. Columbus, Ohio MAJ
Follow the River Designs, LLC McConnelsville, Ohio MBE
U.S. Utility Contractor Company Columbus, Ohio WBE
A & A Safety, Inc. Amelia, Ohio MAJ
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Double Z Construction Company is CC005966 and expires 6/3/2027.
3. PRE-QUALIFICATION STATUS
Double Z Construction Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
The City has received funding in the amount of $3,904,562.36 from N.P. Capital Management Corp. for the construction, construction inspection, and administration expenses and deposited said funds in Fund 7766, the Street and Highway Non-Bond Fund, Project P531061-100000 (Roadway - Polaris Parkway - Gemini Place to South Old State Road). It is necessary to amend the 2025 Capital Improvement Budget to establish sufficient budget authority for this project. The funds need to be appropriated.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to meet construction timelines within the current construction season to ensure the safety of the traveling public.
Title
To amend the 2025 Capital Improvement budget; to appropriate funds received from N.P. Capital Management Corp. in connection to the Roadway - Polaris Parkway - Gemini Place to South Old State Road project; to authorize the Director of Public Service to enter into contract with Double Z Construction Company for the project; to authorize the expenditure of up to $3,904,562.36 from the Street and Highway Non-Bond Fund for the project; to refund any unused construction, construction inspection, and administration funds upon final acceptance of work; and to declare an emergency. ($3,904,562.36)
Body
WHEREAS, the Department of Public Service is engaged in the Roadway - Polaris Parkway - Gemini Place to South Old State Road project; and
WHEREAS, the work for this project consists of the widening of northbound Polaris Parkway to three lanes from Gemini Place to approximately 1000’ south of South Old State Road and widening of southbound Polaris Parkway to three lanes from Antares Avenue to approximately 67‘ west of Antares Avenue. The project will also widen eastbound Antares Avenue to four lanes to include a 210’ right turn lane at the intersection of Polaris Parkway. Work includes full depth pavement widening, resurfacing in widening areas, curb and gutter, sidewalk, drive reconstructions, new storm sewer, ditches, and culverts, updated lighting, a new signal at the intersection of Polaris Parkway and Antares Avenue; and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Double Z Construction Company will be awarded the contract for the Roadway - Polaris Parkway - Gemini Place to South Old State Road project; and
WHEREAS, the Department of Public Service requires funding to be available for the Roadway - Polaris Parkway - Gemini Place to South Old State Road project for construction expense along with construction administration and inspection services; and
WHEREAS, N.P. Capital Management Corp. recently deposited funds with the City Treasurer to support the performance of construction, construction inspection, and administration; and
WHEREAS, it is necessary to amend the 2025 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, this legislation also authorizes, if necessary, the return of the unexpended balance of the funds deposited with the City Treasurer by N.P. Capital Management Corp. or the acceptance of additional funding from N.P. Capital Management Corp. should the aforementioned sum prove insufficient to pay the actual costs of construction, construction inspection, and administration services; and
WHEREAS, funds must be appropriated within the Street and Highway Non-Bond Fund; and
WHEREAS, it is necessary to authorize an expenditure of up to $3,904,562.36 from the Street and Highway Non-Bond Fund for this contract; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into contract with Double Z Construction Company to meet construction timelines within the current construction season and to ensure the safety of the travelling public, all for the immediate preservation of the public health, peace, property, safety and welfare; and now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2025 Capital Improvements Budget authorized by ordinance 1790-2025 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
7766 / P531061-100000 / Roadway - Polaris Parkway - Gemini Place to South Old State Road (Street & Highway Imp Carryover) / $0.00 / $3,991,886.00 / $3,991,886.00 (to match cash)
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2026, the sum of $3,904,562.36 is appropriated in Fund 7766, (Street and Highway Non-Bond Fund), Dept-Div 5912 (Design and Construction), Project P531061-100000 (Roadway - Polaris Parkway - Gemini Place to South Old State Road), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Double Z Construction Company, 2550 Harrison Road, Columbus, Ohio, 43204 for the Roadway - Polaris Parkway - Gemini Place to South Old State Road project in the amount of up to $3,517,623.75 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $386,938.61.
SECTION 4. That the expenditure of $3,904,562.36, or so much thereof as may be needed, is hereby authorized in Fund 7766, (Street and Highway Non-Bond Fund), Dept-Div 5912 (Design and Construction), Project P531061-100000 (Roadway - Polaris Parkway - Gemini Place to South Old State Road), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That the Director of Public Service be and is hereby authorized to, as necessary, 1) refund the unexpended balance of funds deposited with the City Treasurer by N.P. Capital Management Corp. to support the performance of construction, construction inspection, and administration services necessary to the successful completion of the Roadway - Polaris Parkway - Gemini Place to South Old State Road project after final accounting for the project is complete or upon certification from the Department of Public Service that any funds remaining on deposit are not needed and can be returned to N.P. Capital Management Corp., or 2) accept additional funds from N.P. Capital Management Corp. to support the aforementioned services should the actual cost thereof exceed the sum referenced in preceding sections.
SECTION 9. That the City Auditor is hereby authorized to appropriate any additional funds that the City may receive from N.P. Capital Management Corp. for construction, construction inspection, and administration services relative to the Roadway - Polaris Parkway - Gemini Place to South Old State Road project and to establish an Auditor’s Certificate (or multiple Auditor’s Certificates if multiple future deposits should be received) for the expenditure of those funds without additional legislation. The Director of Public Service also is hereby authorized to expend the funds established on any of these Auditor Certificates for construction, construction inspection, and administration costs for this project without additional
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.