Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Advanced Engineering Consultants, Ltd. for professional architectural/engineering services for the design of an appropriate generator for Fire Station No. 24, 1585 Morse Road. Fire Station No. 24 currently has a generator. However, the current generator does not supply power to the life safety systems. A new generator will ensure the continued operation of Fire Station No. 24 during power outages. Services are to include a detailed evaluation and assessment of Fire Station No. 24 for stand-by power. Associated services will include construction administration, design plans to establish a pre-determined level of stand-by power, identify access for building systems, required specification for full integration, a cost estimate and generator compatibility.
Requests for Statements of Qualifications were available on October 24, 2008 and responses were to be submitted on or before November 11, 2008. The City received five statements from the following firms:
Advanced Engineering Consultants, Ltd. (FBE), Kramer Engineers, CDP Engineers, Karpinski Engineering, and Star Consultants, Inc. (AS1). Star Consultants, Inc. was disqualified. Star Consultants, Inc. listed projects under past performance, which they did not perform. A five-person committee evaluated the proposals, consisting of one member from the Equal Business Opportunity Commission Office, one member from the Columbus Fire Division, and three members from the Office of Construction Management. The scores were as follows:
Advanced Engineering Consultants, Ltd. (FBE) 630 points
Kramer Engineers 621 points
CDP Engineers 522 points
Karpinski Engineering 454 points
Star Consultants, Inc. (AS1) 0 points
Advanced Engineering Consultants, Ltd. was the highest-ranked firm. They received the number one ranking by four of the five-committee members. They scored very well in understanding of the project, competence to perform, and past performance.
Emergency Action is requested so that the fire station will remain in operation during power outages, thereby ensuring the best emergency services to the residents of Columbus.
Fiscal Impact: The Division of Fire, Department of Public Safety, budgeted $10,000 for this professional services contract. This ordinance authorizes an expenditure of $9,750.00 with Advanced Engineering Consultants from the Safety Voted Bond Fund.
Advanced Engineering Consultants, Ltd. Contract Compliance #31-1612308 Expiration date June 16, 2010.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Advanced Engineering Consultants, Ltd. for professional architectural/engineering services for a new generator for Fire Station No. 24, to authorize the expenditure of $9,750.00 from the Safety Voted Bond Fund, and to declare an emergency. ($9,750.00)
Body
WHEREAS, it is necessary to contract with an engineering firm for professional architectural/engineering services for a whole house generator for Fire Station No. 24, 1585 Morse Road; and
WHEREAS, a five-person evaluation committee recommended Advanced Engineering Consultants as the most qualified firm; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to contract with Advanced Engineering Consultants, Ltd. for professional architectural/engineering services so that the fire station will remain in operation during power outages, ensuring the best emergency services to the residents of Columbus, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a professional services contract with Advanced Engineering Consultants, Ltd. for professional architectural/engineering services for a new generator for Fire Station No. 24, 1585 Morse Road.
SECTION 2. That the expenditure of $9,750.00, or so much thereof may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-04
Fund: 701
Project: 340103
OCA: 644559
Object Level: 06
Object Level 3: 6620
Amount: $9,750.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.