Explanation
BACKGROUND: This legislation amends the 2011 Capital Improvement Budget and authorizes a transfer of $41,050.00 between projects in the Safety Voted Bond Fund. This legislation also authorizes the Public Safety Director to enter into a contract with Premier Safety & Service for the purchase of SCBA face piece fit test machines and supplies for the Division of Fire Mask Repair Bureau. Current fit test machines used by The Fire Division have exceeded their serviceable and thus useful life, and starting in 2012, will not be repaired due to the age of the equipment and the lack of availability of replacement parts. These machines perform an SCBA respirator fit test to check for the proper and safe fitting of the mask as to size and model chosen for each firefighter. The fit test confirms that the mask fits the wearer's face and that there is minimal air leakage between the face and the mask. Mask Repair personnel perform quantitative fit tests with these machines, which provide an accurate and objective measure of the quality of the seal between the wearer's face and the face piece, thus ensuring the safety of each firefighter encountering smoke or other hazardous airborne matter while performing their duties.
Bidding Information: All hardware, software, and maintenance, etc., must be provided and maintained by Premier Safety & Service, the sole distributor for these machines in Ohio. Therefore, it would be in the best interest of the City to purchase this system in accordance with sole source provisions of the Columbus City Codes. A quotation for the purchase of this new equipment was provided by Premier Safety & Service as well as a sole source letter from the manufacturer of this equipment, OHD LLC. The quote and letter were reviewed and approved by the Department of Public Safety.
Emergency action is requested so this purchase can be made prior to the expiration of the current quotation provided by the vendor, and to replace the current out of date system prior to 2012.
Fiscal Impact: This ordinance authorizes the expenditure of $41,050.00 with Premier Safety & Service for the purchase of SCBA face piece fit test machines for the Fire Division. Funding is available in the Department of Public Safety, Division of Fire's G. O. Bond Fund. An amendment to the Capital Improvement Budget
Contract Compliance: Premier Safety & Service - a Majority company - exp. 06/02/2012
Title
To amend the 2011 Capital Improvement Budget; to authorize the City Auditor to transfer $41,050.00 between projects within the Safety Voted Bond Fund; to authorize the Public Safety Director to enter into a contract with Premier Safety & Service for the purchase of SCBA face piece fit test machines and supplies for the Division of Fire in accordance to the sole source provisions of the Columbus City Codes, to authorize the expenditure of $41,050.00 from the Public Safety Voted Bond Fund, and to declare an emergency. ($41,050.00)
Body
WHEREAS, it is necessary to amend the 2011 Capital Improvement Budget and transfer cash between projects within the Safety Safety Voted Bond Fund to provide funds in the appropriate project for this expenditure, and
WHEREAS, the Division of Fire has a need to contract with Premier Safety & Service for the purchase of SCBA face piece fit testing machines and supplies to replace the current outdated and unserviceable system currently in use in the Mask Repair Bureau, and
WHEREAS, it is necessary for the Division of Fire to enter into a contract with Premier Safety & Service, the current sole distributor of this equipment, and
WHEREAS, it is in the best interest of the City of Columbus, Public Safety Department, Division of Fire, to acquire this security system pursuant to sole source provisions of the Columbus City Codes, and
WHEREAS, an emergency exists in the usual daily operations of the Public Safety Department, Fire Division, in that it is immediately necessary to enter into said contract with Premier Safety and Services so that the aforementioned purchase may begin as quickly as possible to replace out dated and unserviceable equipment, thereby protecting the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Safety Director on behalf of the Fire Division is hereby authorized to enter into a contract with Premier Safety & Service for the purchase of SCBA face piece fit test machines and supplies.
SECTION 2. That the 2011 Capital Improvements Budget is hereby amended as follows:
Project Fund Current Revised
340101-100003 Fire Replacement - Platform (Voted 2008) 701 $3,000,000 $2,958,950
340101-100000 Fire Apparatus Replacement (Voted 2008) 701 $0 $41,050
SECTION 3. That the City Auditor is hereby authorized and directed to transfer funds within Public Safety's G. O. Bond Fund as follows:
From: Fire Replacement - Platform; OCA 713403; OL1 06; OL3 6645; Project 340101-100003; $41,050.00
To Fire Apparatus Replacement; OCA 644559; OL1 06; OL3 6649; Project 340101-100000; $41,050.00
SECTION 4. That the expenditure of $41,050.00, or so much thereof as may be necessary, be and is hereby authorized and approved as follows: Fund 701 Public Safety Department Fire Division G. O. Bond Fund ~ OCA 644559 ~ OL1 06 ~ OL3 6649 ~ Project 340101-100000 Fire Apparatus Replacement.
SECTION 5. That in accordance with Section 329.07(e) of the Columbus City Codes, City Council has determined it is in the best interest of the City of Columbus that this system be acquired through sole source provisions as detailed for the action authorized in SECTION 1.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten day after passage if the Mayor neither approves nor vetoes the same.