Explanation
BACKGROUND
This ordinance authorizes the Director of the Department of Technology (DoT) to modify the professional services agreement contract with OST Inc. of the District of Columbia (OST, Inc.), to extend the expiration date to continue to provide consulting services through the State of Ohio’s Managed Services Provider contract, 0A1300.
Ordinance 2984-2024 authorized the Director of the Department of Technology to enter into contract with OST, Inc. to provide for and continue short-term professional services to support DoT for operational needs for email, authentication services, VoIP, business system analysts, program management, operating systems, GIS, boundary networking, storage, and databases.
Ordinance 2252-2025 authorized the Director of the Department of Technology to modify the contract to extend the contract agreement twelve (12) months to January 8, 2027.
This ordinance authorizes the extension of an existing agreement with OST Inc. through extension of purchase order PO485122 for an additional year from January 8, 2027, making the new expiration date January 8, 2028.
1.1 Amount of additional funds to be expended: $0
The original contract amount: $800,000.00 (PO485122, Ord. 2984-2024)
Contract modification amount: $0 (This ordinance)
Total contract amount: $800,000.00
1.2 Reasons additional goods/services could not be foreseen:
This modification is necessary due to the services under this purchase order still being in progress and this will allow the completion of the existing scope of work. This modification will allow systems to proceed to prevent any interruptions in service.
1.3 Reason other procurement processes are not used:
The city currently has an agreement with OST Inc. to provide professional services to support DoT for operational needs for email, authentication services, VoIP, business system analysts, program management, operating systems, GIS, boundary networking, storage, and databases. This modification is to extend the current purchase order an additional year to continue these services. It is in the best interest of the city to modify this contract.
1.4 How cost of modification was determined:
There is no additional cost to this modification.
FISCAL IMPACT
There is no fiscal impact.
CONTRACT COMPLIANCE
Vendor Name: CC/DAX #: 042892
Expiration Date: 9/28/2028
Title
To authorize the Director of the Department of Technology to modify the professional services agreement with OST Inc. for consulting services through the State of Ohio’s Managed Services Provider contract by the extension of purchase order for one year to January 8, 2028. ($0.00)
Body
WHEREAS, the Department of Technology has a need for short term professional services to support DoT for operational needs for email, authentication services, VoIP, business system analysts, program management, operating systems, GIS, boundary networking, storage, and databases; and
WHEREAS, these services can be obtained from OST Inc. via the State of Ohio’s Managed Services Provider contract, 0A1300; and
WHEREAS, Ordinance 2984-2024 authorized the Director of the Department of Technology to enter into contract with OST, Inc; and
WHEREAS, Ordinance 2252-2025 authorized the Director of the Department of Technology to modify the contract to extend the contract agreement; and
WHEREAS, it is necessary to authorize the Director of the Department of Technology (DoT), to modify and extend an existing agreement with OST Inc. through the extension of purchase order PO485122 for one year, thereby making the funds available for use through January 8, 2028; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Technology to authorize the Director to modify the professional services agreement with OST Inc., via the State of Ohio’s Managed Services Provider contract, 0A1300, and to extend purchase order PO485122 for one year from its current expiration date so as to ensure continuation of critical city operations, to ensure the renewal is entered into prior to the current contract expiration date, for the immediate preservation of public health, peace, property, safety and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology is hereby authorized to modify the professional services agreement with OST Inc. for short-term professional support services, via the State of Ohio’s Managed Services Provider contract, 0A1300, with the expiration date of January 8, 2028.
SECTION 2. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.