Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for conducting maintenance and repairs along the City's roadway system. To accomplish this mission the Division requires a self-propelled paver box. This paver box will be of a width sufficiently small enough to operate within the City's system of alleys. The Division's fleet does not currently possess a piece of equipment capable of performing this operation.
Bids were advertised in the City Bulletin and were received by the Purchasing Office on June 7, 2012 for Bid SA004412 as follows:
Vendor |
Unit Bid |
Bid Amount |
Status |
The McLean Company |
LeeBoy 5000 Path Master Paver |
$87,500.00 |
Majority |
The only bid received was from The McLean Company and met specifications as the lowest responsive, responsible bidder.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against The McLean Company.
2. CONTRACT COMPLIANCE INFORMATION
The McLean Company's contract compliance number is 34-0762688 and expires 7/19/12.
3. FISCAL IMPACT
Funds are available for this expenditure from the Streets and Highways G.O. Bonds Fund, no. 704 and are contingent on the 2012 Bond Sale. The cost of this purchase is $87,500.00.
4. EMERGENCY DESIGNATION
This legislation is requested to be heard as an emergency to ensure that the paver box is available for immediate use.
Title
To authorize the Finance and Management Director to enter into a contract for the purchase of one (1) paver box from The McLean Company, to authorize the expenditure of $87,500.00 from the Streets and Highways G.O. Bonds Fund, no. 704; and to declare an emergency. ($87,500.00)
Body
WHEREAS, the Division of Planning and Operations is responsible for the installation and maintenance of traffic control devices along the City's roadway system, and
WHEREAS, the Division of Planning and Operations is in need of one (1) paver box, and
WHEREAS, the City of Columbus does not include this type of equipment on any Universal Term Contract, and
WHEREAS, this purchase has been approved by the Fleet Management Division and this equipment does not offer environmentally preferred fuel options at this time, and
WHEREAS, funds are budgeted within the 2012 C.I.B. for this expense, and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Service, Division of Planning and Operations, in that it is immediately necessary to purchase said paver box for the preservation of the Public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to establish a purchase order with The McLean Company, 3155 East 17th Avenue, Columbus, OH, 43219, for the purchase of one (1) paver box in accordance with the specifications on file in the Purchasing Office
SECTION 2. That the sum of $87,500.00 or so much thereof as may be needed is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, numb 704 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount.
704 / 530020-100000 / Street Equipment / 06-6651 / 591246 / $87,500.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.