Explanation
1. BACKGROUND
This ordinance authorizes the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for sixteen Vehicle Upfits for various models for the Department of Public Service, Division of Infrastructure Management. This purchase has been approved by the Department of Public Service and the Department of Finance, Division of Fleet Management.
The Department of Public Service, Division of Infrastructure Management, is responsible for maintaining Columbus roadways. This includes filling potholes, street sweeping, mowing, alley resurfacing, and snow and ice removal. The Division has a need for vehicles to be upfit with snow and safety equipment to be able to perform routine snow and maintenance duties.
The following Purchase Agreement association requires approval by City Council in order for the Division to expend more than $100,000.00, per 329.19(g):
Ace Truck Body, Inc., PA007572, Vehicle Upfits, expires 12/31/27
K.E. Rose Company, PA007573, Vehicle Upfits, expires 12/31/27
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Ace Truck Body, Inc. or K.E. Rose Company.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance numbers and expiration dates for the vendors is as follows:
Ace Truck Body, Inc., CC004484, expires 8/9/25
K.E. Rose Company, CC004889, expires 8/21/26
3. FISCAL IMPACT:
Funds are budgeted and available for this expenditure from the Municipal Motor Vehicle Tax Fund, Fund 2266.
4. EMERGENCY DESIGNATION:
The department requests emergency designation for this legislation so that the snow and maintenance will be purchased and installed and be available for summer and winter operations as quickly as possible so that normal operations are not interrupted.
Title
To authorize the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for the purchase of sixteen Vehicle Upfits for the Division of Infrastructure Management from Ace Truck Body, Inc. and K.E. Rose Company; to authorize the expenditure of $590,000.00 from the Municipal Motor Vehicle Tax Fund; and to declare an emergency. ($590,000.00)
Body
WHEREAS, the Department of Public Service, Division of Infrastructure Management, is responsible for maintaining Columbus roadways; and
WHEREAS, the Purchasing Office established purchase agreements for the purchase of Vehicle Upfits with Ace Truck Body, Inc. and K.E. Rose Company; and
WHEREAS, the Division of Infrastructure Management desires to upfit sixteen vehicles with snow removal and safety equipment to assist with routine roadway maintenance; and
WHEREAS, the Director of Finance and Management will associate all general budget reservations with the appropriate universal term contracts with Ace Truck Body, Inc. and K.E. Rose Company in accordance with the terms, conditions and specifications of relevant purchase agreements on file in the Purchasing Office; and
WHEREAS, it is necessary to authorize the expenditure of up to $590,000.00 Municipal Motor Vehicle Tax Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Infrastructure Management, in that it is immediately necessary to authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of vehicle upfits so that the snow and maintenance for summer and winter operations are not interrupted, for the immediate preservation of the public health, peace, property, safety and welfare; NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for the purchase of Vehicle Upfits from Ace Truck Body, Inc. and K.E. Rose Company for the Division of Infrastructure Management.
SECTION 2. That the expenditure of $590,000.00, or so much thereof as may be needed, is hereby authorized in Fund 2266 (Municipal Motor Vehicle Tax Fund), Dept-Div 5911 (Infrastructure Management), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.