Explanation
The purpose of this legislation is to authorize the Director of Public Utilities to enter into a planned modification with Madden Brothers Inc. for the purposes of providing Yard Waste and Log Grinding Services for the Division of Sewerage and Drainage, Compost Facility.
The Division of Sewerage and Drainage, Compost Facility has a Universal Term Contract that provides the purchase of wood chips to be used as bulking agents for composting and to produce the product Com-Til. The services to be performed under this agreement call for Madden Brothers Inc. to provide equipment and operator to grind yard waste (shrubs, leaves, tree limbs, logs, etc). that are received by the Compost Facility. The finished product will be used as an alternative source for bulking agents. The contract language provided for a one (1) year agreement in effect to and including July 31, 2010. Furthermore, upon mutual agreement and approval by the Columbus City Council, this contract allows for two (2) extensions on a year to year basis and funds availability. This is the first of the two possible modifications, the new expiration date will be July 31, 2011.
SUPPLIER: Madden Brothers Inc. (34-1739227) Expires 3-30-11
FISCAL IMPACT: $120,000.00 is needed and budgeted for this service.
$100,000.00 was spent in 2009
$100,000.00 was spent in 2008
$150,000.00 was spent in 2007
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Title
To authorize the Director of Public Utilities to enter into a planned modification with Madden Brothers Inc. for Yard Waste and Log Grinding Services for the Division of Sewerage and Drainage; and to authorize the expenditure of $120,000.00 from the Sewerage System Operating Fund. ($120,000.00)
Body
WHEREAS, the Division of Sewerage and Drainage, Compost Facility has a Universal Term Contract that provides the purchase of wood chips to be used as bulking agents for composting and to produce the product Com-Til; and
WHEREAS, the services to be performed under this agreement call for Madden Brothers Inc. to provide equipment and operator to grind yard waste (shrubs, leaves, tree limbs, logs, etc.) that are received by the Compost Facility; and
WHEREAS, the finished product will be used as an alternative source for bulking agents; and
WHEREAS, the Director of Public Utilities received three (3) formal bids on March 11, 2009 and Madden Brothers was awarded the contract; and
WHEREAS, the original contract was for one (1) year through July 31, 2010 and upon mutual agreement and approval by the Columbus City Council, this contract can be extended for two (2) additional years on a year to year basis and funds availability; and
WHEREAS, the Division of Sewerage and Drainage wishes to extend the current contract for one (1) additional year with an expiration date of July 31, 2011, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be and is hereby authorized to enter into a planned modification with Madden Brothers Inc. for Yard Waste and Log Grinding Services for the Division of Sewerage and Drainage.
Section 2. That the original bid specifications allowed for a one (1) year agreement which will be effective to an including July 31, 2010. Furthermore, upon mutual agreement and approval by the Columbus City Council, this contract allows for two (2) extensions on a year to year basis and funds availability. That the Division of Sewerrage and Drainge wishes to extend the contract for one (1) additional year with an new expiration date of July 31, 2011.
Section 3. That the expenditure of $120,000.00 or so much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund No. 650 as follows:
OCA 605899
Object Level 1: 03
Object Level 03: 3377
Section 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.