Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a service contract with KNS Services, Inc. for the Dublin Road Water Plant Miscellaneous Improvements (Camera System) project, CIP #690278-100000, in an amount of up to $260,000.00.
The contract work includes replacing cameras at the Dublin Road Water Plant. Work will include providing goods and services to remove existing cameras and cabling; installation of new cameras, cabling, and related appurtenances; and commissioning services.
The work will be performed in Community Planning Area 68 - Dublin Road Corridor.
1.1 Contract Amount
The contract amount is $260,000, which includes a contingency amount of $27,860 (approximately 12% of the quoted amount) to fund needed and approved changes in the work. No contract modifications are anticipated at this time; however, construction exigency might later compel modification of this contract, if unforeseen difficulties are encountered.
Cost summary:
Quote Amount $232,140.00
Contingency $27,860.00
CONTRACT TOTAL $260,000.00
1.2 Timeline
It is anticipated the work will begin in September 2023 and be completed by December 31, 2023.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
The DRWP provides potable water to a large portion of the City’s service areas and the camera system is an important tool for maintaining awareness of the plant environment and treatment process. Existing camera equipment at the DRWP is past its useful life, is experiencing issues, is no longer reliable, and needs to be replaced. All work will be conducted within secure areas of the water plant that is not accessible to the public so no public meetings are anticipated.
3. SOLE SOURCE PROCUREMENT
A quote for this work was obtained from KNS Services, Inc. KNS is the only Genetec Unified Elite integrator in the central Ohio area. Due to the proprietary nature of the security software and the need to maintain compatibility with the Genetec system for equipment already installed, it is in the best interest of the City to enter into a contract with KNS Services in accordance with the City’s sole source procurement provisions rather than incurring additional expense to replace the entire system.
4. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for KNS Services, Inc. is CC15885-151146 and expires 12/22/2017. Contract compliance will need to be renewed before the contract can be executed.
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding. ODI determined there was not an opportunity for MBE/WBE participation in this contract and did not assign a goal due to the proprietary nature of the equipment. This contract was not implemented with a City of Columbus MBE/WBE Program goal and the requirements of the City’s MBE/WBE Program are not applicable to this contract. The anticipated MBE/WBE spend for this project is 0.0%.
As part of their proposal, KNS Services has proposed the following subcontractor to perform contract work:
Company Name City/State ODI Certification Status
Harris and Heavener Excavating Reynoldsburg, Ohio MAJ
The certification of KNS Services is not in good standing at the time of this ordinance due to the expiration of their contract compliance with the City. Contract compliance will need to be renewed before a contract can be executed.
6. PRE-QUALIFICATION STATUS
This is a service contract. Pre-qualification status is not required.
7. FISCAL IMPACT
Funds are available and appropriated within the Water Bond Fund, Fund 6006. An amendment to the 2023 Capital Improvement Budget is needed to align budget authority with the proper project. Amendments to the 2023 Capital Improvement Budget are contingent upon approval of the 2023 Capital Improvement Budget. Cash and appropriation also need to be transferred between projects within the Water Bond Fund, Fund 6006, to align cash and appropriation with the proper project.
8. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to maintain awareness of the plant environment and treatment process in order to prevent an interruption of potable water for public use.
Title
To authorize the Director of Public Utilities to enter into a service contract with KNS Services for the Dublin Road Water Plant Miscellaneous Improvements (Camera System) project; to waive the formal bidding requirements of Columbus City Code; to authorize an amendment to the 2023 Capital Improvement Budget; to authorize a transfer of funds within the Water Bond Fund; to authorize the expenditure of up to $260,000.00 for the project; and to declare an emergency. ($260,000.00)
Body
WHEREAS, the Department of Public Utilities is engaged in the Dublin Road Water Plant Miscellaneous Improvements (Camera System) project; and
WHEREAS, the work for this project consists of replacing cameras at the Dublin Road Water Plant that will include providing goods and services to remove existing cameras and cabling; installation of new cameras, cabling, and related appurtenances; and commissioning services; and
WHEREAS, the Department of Public Utilities requires funding to be available for the Dublin Road Water Plant Miscellaneous Improvements (Camera System) project; and
WHEREAS, an amendment to the 2023 Capital Improvement Budget is needed to align budget authority with the proper project; and
WHEREAS, cash and appropriation will need to be transferred between projects within the Water Bond Fund, Fund 6006, to align cash and appropriation with the proper project; and
WHEREAS; funds will need to be expended to pay for this service; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to enter into contract with KNS Services, Inc. to maintain awareness of the plant environment and treatment process in order to prevent an interruption of potable water for public use, all for the immediate preservation of the public health, peace, property, safety and welfare; and now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2023 Capital Improvement Budget authorized by Ordinance 1711-2023 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority / Revised Authority / Change
6006 / 690389-100000 / HCWP Basin Concrete Rehab (Voted Water Carryover) / $1,500,084.00 / $1,243,375.00 / ($256,709.00)
6006 / 690278-100000 / DRWP Miscellaneous Improvements (Voted Water Carryover) / $3,291.00 / $260,000.00 / $256,709.00
SECTION 2. That the transfer of $256,709.79, or so much thereof as may be needed, is hereby authorized between projects between within the Water Bond Fund, Fund 6006, per the account codes in the attachment to this ordinance.
SECTION 3. That City Council finds it is in the best interest of the City of Columbus to waive the formal competitive bidding requirements of City Code Chapter 329.
SECTION 4. That the Director of Public Utilities be and is hereby authorized to enter into a service contract with KNS Services, Inc., 5460 Rauch Drive, Plain City, Ohio 43067, for the Dublin Road Water Plant Miscellaneous Improvements (Camera System) project in the amount of up to $260,000.00 in accordance with the specifications and plans on file in the Department of Public Utilities, which are hereby approved.
SECTION 5. That the expenditure of $260,000.00, or so much thereof as may be needed, is hereby authorized in the Water Bond Fund, Fund 6006, per the accounting codes in the attachment to this ordinance.
SECTION 6. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.