Explanation
Background:
This ordinance will authorize the transfer of $603,600.00 within the voted Recreation and Parks Bond Fund No. 702 and to amend the 2011 Capital Improvements Budget to allow for funding for replacement of mercury damaged gym floors.
Bids were received by the Recreation and Parks Department on November 8, 2011 for the Gym Floor Replacements 2011 Project as follows:
Status Bid Amount
Lepi Enterprises, Inc. MAJ $548,700
Traditional Hardwood Floors MAJ $768,900
Project work consists of:
Removal of environmental hazardous flooring including wood, rubber and concrete floor and the supply and installation of new wood athletic flooring systems at Marion Franklin Recreation Center and Far East Recreation Center, new rubber tile flooring at Far East Recreation Center, supplying and installing gym accessories, and any other such work as may be necessary to complete the contract in accordance with the plans and specifications.
Alternate #1: Supplying and installing new bleachers at both locations.
Principal Parties:
Lepi Enterprises, Inc.
Michael Lepi (Contact)
630 G W Morse Street
Zanesville, OH 43702
(740) 453-2980 (Phone)
311190056 expires 12/7/2011
10+ (Columbus Employees)
Emergency Justification:
An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may proceed as quickly as possible to replace floor to eliminate the hazardous conditions at these facilities.
Fiscal Impact:
$603,600.00
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Lepi Enterprises, Inc. for the Gym Floor Replacement 2011 Project; to authorize the expenditure of $548,700.00 and a contingency of $54,900.00 for a total of $603,600.00; to authorize the transfer of $603,600.00 within the Recreation and Parks Bond Fund; to amend the 2011 Capital Improvements Budget; and to declare an emergency. ($603,600.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on November 8, 2011 for the Gym Floor Replacements 2011 Project; and
WHEREAS, in accordance with the provisions of Section 329.12 of the Columbus City Codes, the contract will be awarded to Lepi Enterprises, Inc., in the amount of $603,600.00; and
WHEREAS, funds are being moved to alternate project within Fund 702 to establish correct funding locations for this project; and
WHEREAS, the 2011 Capital Improvement Budget will be amended to reflect the fund transfer from projects within Fund 702 for Emerald Ash Borer projects; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into said contract for the preservation of existing Recreation and Parks Facilities; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Lepi Enterprises, Inc. for the Gym Floor Replacements 2011 Project.
SECTION 2. That the expenditure of $603,600.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation & Parks Bond Fund 702, as follows:
Project OCA Code Object Level 3 Amount
510035-100173 Marion Franklin 723573 6620 $301,800
510035-100017 Far East 723517 6620 $301,800
SECTION 3. That the City Auditor is hereby authorized to transfer $603,000.00 within the voted Recreation and Parks Bond Fund No. 702 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
510035-100010 723510 6620 $603,600
TO:
Project OCA Code Object Level 3 Amount
510035-100173 723573 6620 $301,800
510035-100017 723517 6620 $301,800
SECTION 4. That the 2011 Capital Improvements Budget Ord. # 0266-2011 is hereby amended as follows in order to provide sufficient budget authority for this legislation .
CURRENT:
Fund 702; Project 510035-100010/ HVAC Improve/ $3,741,042 (Voted 2008 Debt. SIT Supported)
Fund 702; Project 510035-100173/ Marion Franklin Rec Ctr / $0 (Voted 2008 Debt. SIT Supported)
Fund 702; Project 510035-100017/ Far East Rec Ctr/ $0 (Voted 2008 Debt. SIT Supported)
AMENDED TO:
Fund 702; Project 510035-100010/ HVAC Improve/ $3,137,442 (Voted 2008 Debt. SIT Supported)
Fund 702; Project 510035-100173/ Marion Franklin Rec Ctr / $301,800 (Voted 2008 Debt. SIT Supported)
Fund 702; Project 510035-100017/ Far East Rec Ctr/ $301,800(Voted 2008 Debt. SIT Supported)
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.