Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Farber Corporation for the renovation/replacement of the air conditioning chiller at the City of Columbus Police Academy, 1000 North Hague Avenue. The renovation/replacement of the chiller is needed due a premature rupture in the evaporator. The repair cost would equal or exceed the cost for a new chiller.
Formal bids were solicited and three firms submitted bids on March 25, 2011 as follows (0 MBE, 0 FBE):
Farber Corporation $172,500.00
Mid Ohio Air Conditioning $192,882.00
Kirk Williams $199,620.00
The Office of Construction Management recommends the bid award be made to the responsive and best bidder, Farber Corporation.
Emergency action is requested to ensure the needed HVAC renovations can be completed as quickly as possible with the rapidly approaching warm weather.
Farber Corporation Contract Compliance No. 31-0746886; expiration date June 10, 2012.
Fiscal Impact: This ordinance authorizes the expenditure of $172,500.00 from the Safety Voted Bond Fund where there are sufficient funds to cover this expense.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Farber Corporation for the renovation/replacement of the air conditioning chiller at the City of Columbus Police Academy; to authorize the expenditure of $172,500.00 from the Safety Voted Bond Fund; and to declare an emergency. ($172,500.00)
Body
WHEREAS, it is necessary to renovate/replace the air conditioning chiller at the City of Columbus Police Academy, 1000 North Hague Avenue; and
WHEREAS, formal bids were solicited and three companies submitted bids; and
WHEREAS, Farber Corporation is the most responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with Farber Corporation for the renovation/replacement of the air conditioning chiller at the City of Columbus Police Academy, 1000 North Hague Avenue so that the needed HVAC renovations can be completed as quickly as possible, thereby ensuring cooling within the building and preserving the public health, property, safety, and welfare, now, therefore:
BE IT ORDAINED BY THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Farber Corporation for the renovation/replacement of the air conditioning chiller at the City of Columbus Police Academy, 1000 North Hague Avenue.
SECTION 2. That the expenditure of $172,500.00, or so much thereof as may be necessary be in regard to the action authorized in SECTION 1, be and is hereby authorized an approved as follows:
Division: 30-03
Fund: 701
Project: 330021-100000
OCA Code: 713321
Object Level: 06
Object Level 3: 6620
Amount: $172,500.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.