Explanation
The Refuse Collection Division requires two-way radios to facilitate communication with and between its collection vehicles. The Purchasing office received responses to its solicitations for bids for radios on March 28, 2003 (bid #SO010553), as follows:
Jan Communications and Electronics Company $223.70
United Radio Communications, Inc. (bidding two different units) $350.46 and $462.56
Bearcom Wireless Worldwide (bidding three different units) $281.00, $299.00 and $365.00
Comtech, Incorporated (bidding two different units) $371.39 and $374.63
Award is recommended to Comtech for $371.39 per radio as the lowest, best, most responsive and most responsible bidder. Their contract compliance number is 31-0845853 and expires April 17, 2004.
This ordinance authorizes the purchase of fifty (50) radios and twenty-five (25) no-ground antennas at a cost of $20.39 per antenna for a total cost of $19,079.25.
Emergency action is requested in order to have these radios available for replacement purposes as needed and to install in new trucks as they are purchased.
Fiscal Impact: Funds for this purchase are available within the Refuse Collection Division's General Permanent Improvement Fund from two projects: Morse Road [transfer station] Renovations ($1,123.00) (a completed project) and Refuse Collection Scrap Metal ($17,956.25). This legislation transfers monies from these projects to a new project, Collection Vehicles and Ancillary Equipment, appropriates the total amount and authorizes the radio purchase and the expenditure therefore.
Title
To authorize the transfer of $19,079.25 between projects within the Refuse Collection Division's General Permanent Improvement Fund; to authorize the appropriation of $19,079.25 within this Fund; to authorize the Finance Director to establish a purchase order with Comtech, Incorporated, for the purchase of fifty (50) two-way radios and antennas for the Refuse Collection Division; to authorize the expenditure of $19,079.25 from the General Permanent Improvement Fund for this purpose, and to declare an emergency. ($19,079.25)
Body
WHEREAS, the Refuse Collection Division is in need of fifty (50) two-way radios to facilitate communication between its collection vehicles; and
WHEREAS, the Purchasing office received responses to its solicitations for bids for two-way radios on March 28, 2003; and
WHEREAS, funds are available for transfer and appropriation within the General Permanent Improvement Fund for this purchase; and
WHEREAS, an emergency exists in the usual daily operations of the Refuse Collection Division, Public Service Department, in that it is immediately necessary to transfer and appropriate funds and authorize the purchase of said two-way radios, thereby preserving the public health, peace, property, safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the transfer of monies between projects within the General Permanent Improvement Fund, Fund 748, Department No. 59-02, Public Service Department, Refuse Collection Division, be and hereby is authorized as follows:
TRANSFER FROM:
Project# Project O.L. 1/3 Codes OCA Code Amount
520756 Morse Road Renovations 06/6600 642645 $ 1,123.00
520765 Refuse Collection Scrap Metal 06/6600 642645 17,956.25
Total Transfer From: $19,079.25
TRANSFER TO:
Project# Project O.L. 1/3 Codes OCA Code Amount
520755 Collection Vehicles and
Ancillary Equipment 06/6651 642645 $19,079.25
Total Transfer To: $19,079.25
SECTION 2. That from the unappropriated monies in the General Permanent Improvement Fund, Fund 248, and from the monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2003, the sum of $19,079.25 be and hereby is appropriated to the Refuse Collection Division, Department No. 59-02, Object Level One Code 06, Object Level Three Code 6651, OCA Code 642645 and Project 520755.
SECTION 3. That the monies appropriated in the forgoing Section 2 shall be paid upon order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the Finance Director be and hereby is authorized to establish a purchase order with Comtech, Incorporated for $19,079.25 for the purchase of fifty (50) two-way radios and twenty-five (25) antennas for the Refuse Collection Division.
SECTION 5. That the expenditure of $19,079.25 be and hereby is authorized form Fund 748, General Permanent Improvement Fund, Department No. 59-02, Refuse Collection Division, Object Level One Code 06, Object Level Three Code 6651, OCA Code 642645, Project 520755 to pay the cost of said radios.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force form and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.