Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Strawser Paving Co., Inc. for the Resurfacing - 2024 Project 2 contract and to provide payment for construction, construction administration and inspection services.
This contract includes the repair and resurfacing of 99 city streets and the construction of 326 ADA curb ramps along those streets. The work consists of milling the existing pavement, overlaying with new asphalt concrete, minor curb replacement, and replacing identified curb and sidewalk areas associated with installing ADA curb ramps. The resurfacing work includes areas of full depth pavement repair, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is December 16, 2024. The project was let by the Office of Support Services through Vendor Services and Bid Express. Four bids were received on October 10, 2024, (all majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/ODI Cert
Strawser Paving Co., Inc. $12,477,587.84 Columbus, Ohio MAJ
Kokosing Construction Company, Inc. $13,083,158.76 Westerville, Ohio MAJ
Decker Construction Company $13,530,280.64 Columbus, Ohio MAJ
Shelly & Sands, Inc. $14,432,268.11 Columbus, Ohio MAJ
Award is to be made to Strawser Paving Co., Inc. as the lowest responsive and responsible and best bidder for their bid of $12,477,587.84. The amount of construction administration and inspection services will be $1,122,982.91. The total legislated amount is $13,600,570.75.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Strawser Paving Co., Inc.
The certification of Strawser Paving Co., Inc. and all associated subcontractors was in good standing at the time the bid was awarded.
As part of their bid Strawser Paving Co., Inc. has proposed the following subcontractors to work on the project:
Company Name City/State Majority/ODI Certification
Strawser Paving Co, Inc. Columbus, Ohio MAJ
Griffin Pavement Striping, LLC Columbus, Ohio MAJ
Bituminous Pavement Systems, LLC Columbus, Ohio MAJ
The Paul Peterson Company Columbus, Ohio MAJ
Axe Tree Service Marysville, Ohio MAJ
Mid-West Landscape, Inc. Columbus, Ohio MAJ
W.L. Markers, Inc. Columbus, Ohio MAJ
Pavement Technology Inc. Cleveland, Ohio MAJ
U.S. Utility Contractor Company Columbus, Ohio WBE
JRS Hauling LLC Canal Winchester, Ohio MBE
MPC Trucking LLC New Albany, Ohio MBE
32 Truckin, LLC Columbus, Ohio MBE
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Strawser Paving Co., Inc. is CC006114 and expires 1/17/2025.
3. PRE-QUALIFICATION STATUS
Strawser Paving Co., Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Funding for a portion of this contract is budgeted, available, and appropriated within the Streets and Highways Bond Fund, Fund 7704. An amendment to the 2024 Capital Improvement Budget to align budget authority with the proper project.
The remaining amount of the contract is budgeted and available within the Streets and Highways Non-Bond Fund, Fund 7766. An amendment to the 2024 Capital Improvement Budget to align budget authority with the proper project. Funds need to be appropriated.
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with a City of Columbus MBE/WBE Program goal of 8% as assigned by the City’s Office of Diversity and Inclusion (ODI). Failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance as described in the “City’s Minority and Women-Owned Business Enterprise & Small Local Business Enterprise Program Manual” and in the “City of Columbus MBE/WBE Program Special Provision” that were part of the bid documents for this contract.
6. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements within the 2024 construction season to streets at the earliest possible time to ensure the safety of the traveling public.
Title
To amend the 2024 Capital Improvement Budget; to appropriate funds within the Streets and Highways Non-Bond Fund; to authorize the Director of the Department of Public Service to enter into contract with Strawser Paving Co., Inc. for the Resurfacing - 2024 Project 2 contract; to authorize the expenditure of up to $13,600,570.75 from the Streets and Highways Bond Fund and the Streets and Highways Non-Bond Fund for the contract; and to declare an emergency. ($13,600,570.75)
Body
WHEREAS, the Department of Public Service is engaged in the Resurfacing - 2024 Project 2 contract; and
WHEREAS, the work for this project consists of the repair and resurfacing of 99 city streets and the construction of 326 ADA curb ramps along those streets. The work consists of milling the existing pavement, overlaying with new asphalt concrete, minor curb replacement, and replacing identified curb and sidewalk areas associated with installing ADA curb ramps. The resurfacing work includes areas of full depth pavement repair; and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Strawser Paving Co., Inc. will be awarded the contract for the Resurfacing - 2024 Project 2 contract; and
WHEREAS, the Department of Public Service requires funding to be available for the Resurfacing - 2024 Project 2 contract for construction expense along with construction administration and inspection services; and
WHEREAS, it is necessary to amend the 2024 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, funds must be appropriated within the Streets and Highways Non-Bond Fund; and
WHEREAS, it is necessary to authorize an expenditure of up to $13,600,570.75 from the Streets and Highways Bond Fund and the Streets and Highways Non-Bond Fund; and
WHEREAS, this contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding; and
WHEREAS, this contract was bid with a City of Columbus MBE/WBE Program goal of 8% as assigned by the City’s Office of Diversity and Inclusion (ODI); and
WHEREAS, failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into contract with Strawser Paving Co., Inc. to ensure the safety of the traveling public, for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2024 Capital Improvements Budget authorized by ordinance 1907-2024 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
7704 / P530282-100051 / Resurfacing - Resurfacing Projects (Voted Carryover) / $15,848,858.00 / ($13,193,196.00) / $2,655,662.00
7766 / P530282-100000 / Resurfacing (Street & Highway Imp Carryover) / $26,856.00 / ($26,856.00) / $0.00
7766 / P530282-100109 / Resurfacing - FRA Sawmill NB Lane Improvements (PID95628) (Street & Highway Imp Carryover) / $2,487.00 / ($2,487.00) / $0.00
7766 / P530282-100123 / Resurfacing-Urban Paving-FRA-161-5.77 (Dublin-Granville Rd) (Street & Highway Imp Carryover) / $43,298.00 / ($43,298.00) / $0.00
7766 / P530282-912018 / Resurfacing - 2018 Project 1 (Street & Highway Imp Carryover) / $44,449.00 / ($44,449.00) / $0.00
7766 / P530282-912020 / Resurfacing - 2020 Project 1 (Street & Highway Imp Carryover) / $217,498.00 / ($217,498.00) / $0.00
7766 / P530282-922017 / Resurfacing - 2017 Project 2 (Street & Highway Imp Carryover) / $72,788.00 / ($72,788.00) / $0.00
7704 / P530282-922024 / Resurfacing - 2024 Project 2 (Voted Carryover) / $0.00 / $13,193,196.00 / $13,193,196.00
7766 / P530282-922024 / Resurfacing - 2024 Project 2 (Street & Highway Imp Carryover) / $0.00 / $407,376.00 / $407,376.00
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2024, the sum of $334,981.45 is appropriated in Fund 7766 (Streets and Highways Non-Bond Fund), Dept-Div 5912 (Design and Construction), Project P530282-922024 (Resurfacing - 2024 Project 2), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of the Department of Public Service be and is hereby authorized to enter into a construction services contract with Strawser Paving Co., Inc., 1595 Frank Road, Columbus, Ohio 43223, for the Resurfacing - 2024 Project 2 contract in the amount of up to $12,477,587.84 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $1,122,982.91.
SECTION 4. That the expenditure of $13,193,195.20, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Infrastructure Management), Project P530282-922024 (Resurfacing - 2024 Project 2), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $407,375.55, or so much thereof as may be needed, is hereby authorized in Fund 7766 (Streets and Highways Non-Bond Fund), Dept-Div 5912 (Design and Construction), Project P530282-922024 (Resurfacing - 2024 Project 2), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.