Explanation
BACKGROUND:
This legislation is to authorize the Director of Finance to modify and extend the contractual agreement CT-18276 with Maximus Systems, Inc., which was previously known as Peregrine Inc. Peregrine Inc. has sold the proprietary business software FleetAnywhere to Maximus Inc. The Finance Department has modified the original contract to reflect the name change and the Federal identification number change from 95-3778812 (Peregrine Inc.) to 54-1000588 (Maximus Inc.) in order to reflect the sale.
This contract modification and extension is for the annual licensing support cost for the business application FleetAnywhere for the Public Service Department, Fleet Management Division, in the amount of $ 58,254.00. In accordance with the original contractual agreement (CT18276: ORD 644-97) entered on May 29, 1997, the Fleet Management Division is responsible to provide necessary funding on an annual basis for the annual licensing and support costs of the FleetAnywhere system. This FleetAnywhere system is necessary to support daily operational requirements of City government. It provides the Division with a client server Windows based program to provide accountability with tracking an unlimited number of City owned Fleet equipment; such as Refuse trucks, Fire apparatus, Composts Graders and various other on road vehicles. Also, the system allows for collection and management of maintenance data on a Citywide basis.
The amount of $ 58, 254.00 will provide funding for the services necessary to support the FleetAnywhere system from the period July 1, 2003 through June 30, 2004.
FISCAL IMPACT: Funding in the amount of $58, 254.00 was budgeted within the Information Services Fund, Fleet Management Direct Charges Subfund for the period of July 1, 2003 through June 30, 2004.
CONTRACT COMPLIANCE: 541000588 Expiration: 6-28-2005
EMERGENCY : Emergency legislation is requested in order to maintain ongoing and uninterrupted services for the FleetAnywhere system.
Title
To authorize the Director of the Department of Finance to modify and extend the contract with Maximus Inc. for licensing and support costs for the FleetAnywhere system and to authorize the expenditure of $ 58,254.00 from the Information Services Fund, Fleet Management Direct Charges Subfund, and to declare an emergency. ($58,254.00)
Body
WHEREAS, Ordinance 644-97 passed March 17 1997 authorized contract for support services from Peregrine, Inc., and
WHEREAS, Peregrine Inc. has sold the proprietary business software FleetAnywhere to Maximus Inc., and
WHEREAS, The Finance Department has modified the original contract to reflect the name change and the Federal identification number change from 95-3778812 (Peregrine Inc.) to 54-1000588 (Maximus Inc.) in order to reflect the sale, and
WHEREAS, This legislation is to authorize the Director of Finance to modify and extend the contractual agreement CT-18276 with Maximus Systems, Inc., which was previously known as Peregrine Inc, and
WHEREAS, The Fleet Management Division is contractually committed to annual licensing support costs for the FleetAnywhere system, and,
WHEREAS, Maximus Inc. is the contractor for the FleetAnywhere system, and
WHEREAS, Funding in the amount of $58, 254.00 was budgeted within the Information Services Fund, Fleet Management Direct Charges Subfund for the period of July 1, 2003 through June 30, 2004.
WHEREAS, an emergency exists in the usual daily operation of the City in that it is immediately necessary to authorize the modify and extend a contract with Maximus, Inc. for the Fleetanywhere system, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Finance be and is hereby authorized to modify and extend CT-18276 for the purchase of annual licensing support costs from Maximus Inc. related to the operation of the FleetAnywhere system.
SECTION 2: that the expenditure of $ 58,254.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Division: 47-01
Fund/Subfund 514/513
OCA Code: 514013
Object Level 1 03
Object Level 3369
Amount: $58,254.00
SECTION 3: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.