Explanation
1. BACKGROUND
This ordinance authorizes the Director of the Department of Public Service to enter into a professional services contract with Stantec Consulting Services Inc. in the amount of up to $500,000.00 for the Roadway - Materials Testing and Inspection 2026-1 contract.
The intent of the Request for Proposal was to provide the City of Columbus, Department of Public Service, with additional resources for the continuing, contractual access to construction inspection services and materials testing for City of Columbus projects. The contract may also be used for non-City projects for which the City is providing construction inspection services and materials testing.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Roadway - Materials Testing and Inspection 2026-1 contract. The project was formally advertised on the Vendor Services and Bonfire websites January 28, 2026, to February 25, 2026. The city received eleven (11) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on March 6, 2026. The following responses evaluated were from:
Company Name City/State Majority/ODI Certification
Stantec Consulting Services Inc. Columbus, OH MAJ
Quality Control Inspection, Inc. Columbus, OH MAJ
Hill International Inc. Columbus, OH MAJ
CORPI LLC Columbus, OH MBE
HDR Engineering, Inc Columbus, OH MAJ
Dynotec, Inc. Columbus, OH MBE
Environmental Design Group Columbus, OH MAJ
The Mannik & Smith Group Columbus, OH MAJ
Ascension Construction Solutions, LLC Columbus, OH MBE
KEC Services, LLC Columbus, OH MBE
Prime AE Group, Inc. Columbus, OH MAJ
Stantec Consulting Services Inc. will be awarded the Roadway - Material Testing and Inspection 2026 - 1 contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Stantec Consulting Services Inc
As part of their proposal, Stantec Consulting Services Inc. has proposed the following 4 subcontractors to work on the project:
Company Name City/State Majority/ODI Certification
American Structurepoint, Inc. Columbus, OH MAJ
Resource International, Inc. Columbus, OH WBE
Ascension Construction Solutions, LLC Columbus, OH MBE
True Inspection Services, LLC Columbus, OH MAJ
2. CONTRACT COMPLIANCE
The contract compliance number for Stantec Consulting Services Inc. is CC000462 and expires 07/01/2027.
3. FISCAL IMPACT
Funding for this contract is available within Fund 2241, the Private Construction Inspection Fund, and within Fund 5518, the Construction Inspection Fund.
4. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract to allow the needed inspection and testing services to continue uninterrupted, maintaining established capital project construction schedules and to ensure the safety of the traveling public.
Title
To authorize the Director of the Department of Public Service to enter into a professional service contract with Stantec Consulting Services Inc. for the Roadway - Materials Testing and Inspection 2026-1 contract; and to authorize the expenditure of up to $500,000.00 from the Private Construction Inspection Fund and the Construction Inspection Fund to pay for the contract; and to declare an emergency. ($500,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to provide for continuing, contractual access to additional resources that are necessary to provide inspection expertise and various material testing services; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Roadway - Materials Testing and Inspection 2026-1 project; and
WHEREAS, Stantec Consulting Services Inc. submitted the best overall proposals for this project; and
WHEREAS, it is necessary to enter into contract with Stantec Consulting Services Inc. for the provision of professional engineering consulting services described above in the amount of up to $500,000.00; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Stantec Consulting Services Inc. in order to provide funding for the Roadway - Material Testing and Inspection 2026 - 1 contract and allow the needed inspection and testing services to continue uninterrupted, maintaining established capital project construction schedules, all for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Service be, and hereby is, authorized to enter into professional service contracts with Stantec Consulting Services Inc. located at 1500 Lake Shore Drive, Suite 100, Columbus, OH 43204, for the Roadway - Materials Testing and Inspection 2026-1 contract in an amount up to $500,000.00.
SECTION 2. That the expenditure of $246,000.00, or so much thereof as may be needed, is hereby authorized in Fund 2241 (Private Construction Inspection Fund) in Dept-Div 5912 (Design and Construction), Object Class 03 (Purchased Services) and the expenditure of $254,000.00, or so much thereof as may be needed, is hereby authorized in Fund 5518 (Construction Inspection Fund) in Dept-Div 5912 (Design and Construction), Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 3. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.