Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract for the purchase of weapons and accessories for the Division of Police’s SWAT unit from Vance Outdoors, Inc. as a result of competitive bidding. The Division of Police needs to purchase thirty (30) Sig Sauer 516 SBR M4 Rifles and accessories for the rifles. The rifles will be equipped with the following accessories; TLR1HL weapon lights and Aimpoint Micro T-2 optics with Standard Aimpoint Micro T-2 mounts. Twenty six (26) of the rifles will have Surefire 3 prong Flash Hider/Adapters and Surefire SOCOM556-RC FDE suppressors installed by a factory representative. The remaining four (4) rifles will come with the standard Sig516 flash hider.
The specifications within the bid listed that there are twenty-six (26) rifles to be traded in and the value would be deducted from the total cost of the new weapons. There will be a $200.00 trade-in value determined by the recommended vendor, Vance Outdoors, Inc. for twenty-six (26) Bushmaster 5.56 Rifles with Surefire suppressor and flash hider that SWAT currently utilizes. The $200.00 trade-in value is reflected in the quote from Vance Outdoors Inc. The current rifles are at the end of life.
Bid Information: Formal Bid # SA005948 was opened on July 30, 2015. Two responses were received as follows:
Vance Outdoors $82,417.20
Clyde Armory Inc. $85,701.66
Both bidders are majority business entities.
Based on the lowest, most responsive and best bid received, the Division of Police recommends that a contract be awarded to Vance Outdoors, Inc
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance Number: 542072038, expires 12/13/2015.
EMERGENCY DESIGNATION: Emergency legislation is requested due to the immediate need required by the Division’s SWAT personnel.
FISCAL IMPACT: This ordinance authorizes the purchase of thirty (30) Sig Sauer 516 SBR M4 Rifles and accessories for rifles from Vance Outdoors, Inc. in the amount of $82,417.20 from the Law Enforcement Contraband Seizure Fund for the Division of Police. The funds were previously appropriated in the Law Enforcement Contraband Seizure Funds for this purchase.
Title
To authorize and direct the Director of Finance and Management to enter into a contract for the acquisition of the Sig Sauer 516 SBR M4 Rifles and accessories from Vance Outdoors, Inc.; to authorize the expenditure of $82,417.20 from the Law Enforcement Contraband Seizure Fund; and to declare an emergency. ($82,417.20)
Body
WHEREAS, a formal bid opening was held on July 30, 2015 for the purchase of thirty (30) Sig516 SBR M4 Rifles and accessories for the rifles; and
WHEREAS, this ordinance authorizes the Director of Finance and Management to enter into a contract for the purchase of thirty (30) Sig Sauer 516 SBR M4 Rifles and accessories for the Division of Police SWAT Unit; and
WHEREAS, there will be a $200.00 trade-in value determined by Vance Outdoors, Inc. for the twenty-six (26) Bushmaster 5.56 Rifles with Surefire suppressor and flash hider, and
WHEREAS, Vance Outdoors, Inc. was the lowest, most responsive, and best bid received; and
WHEREAS, an emergency exists in the usual and daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to purchase these rifles for the immediate preservation of the public peace, health, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to enter into a contract with Vance Outdoors, Inc. for the purchase of thirty (30) Sig Sauer 516 SBR M4 Rifles and accessories for the rifles for the Division of Police, Department of Public Safety, based on the above vendor's bid being the lowest and best bid received.
SECTION 2. That the expenditure of $82,417.20, or so much thereof as may be needed, is hereby authorized as follows:
DIV 30-03 | FUND 219 | OBJ LEVEL (1) 02 | OBJ LEVEL (2) 2215 | OCA 219017| SUB FUND 017 | AMOUNT $57,000.00
DIV 30-03 | FUND 219 | OBJ LEVEL (1) 02 | OBJ LEVEL (2) 2245 | OCA 300988| SUB FUND 016 | $25,417.20
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.