Explanation
Background: This project is part of the City's Neighborhood Pride effort to make our communities safer and cleaner throughout Columbus by resurfacing existing roadways and upgrading ADA curb ramps. This legislation authorizes the City to enter into a contract in an amount up to $923,661.49 for the Resurfacing 2007 Neighborhood Pride, 1616 Dr. A project and to pay construction inspection costs up to $89,366.15. This improvement consists of planing, asphalt overlay, concrete curb ramps, and such other work as may be necessary to complete the contract in accordance with the plans and specifications. The estimated Notice to Proceed date is November 2007, and a project completion date of May 31, 2008. The project was let by the Transportation Division and was advertised in the City Bulletin, Dodge Reports, and by the Builders Exchange. 6 bidders/suppliers were solicited (6 majority, 0 minority) and three (3) bids were received (3 majority, 0 minority) on September 20, 2007 and tabulated on September 24, 2007 as follows:
|
Strawser Company (low) |
$ 923,661.49 |
|
The Shelly Company |
$ 940,425.91 |
|
Decker Construction Company |
$ 949,164.31 |
Award is to be made to Strawser Paving Company, Inc. c.c. #31-4412354 (expiring 3/7/09), as the lowest, best, most responsive and most responsible bidder.
Emergency action is requested so that construction may begin in November 2007, with concrete work (weather dependent) to be completed in the November to April, 2008 time frame, and final resurfacing to be completed by May 31, 2008.
Fiscal Impact: This portion of the project is budgeted in the 2007 Capital Improvements Budget. This ordinance certifies $1,013,027.64 from the Special Income Tax Fund as a temporary measure until the next bond/note sale occurs, at which point that Fund will be reimbursed.
Title
To authorize the appropriation and transfer $1,013,027.64 from the Special Income Tax Fund to the Voted 1995, 1999, 2004 Streets and Highways Fund; to authorize the Director of Public Service to enter into a contract for the Transportation Division with Strawser Paving Company, Inc. for construction of the Resurfacing 2007 Neighborhood Pride, 1616 Dr. A project; to authorize the expenditure of $1,013,027.64 from the 1995, 1999, 2004 Voted Streets and Highways Fund for the Transportation Division; and to declare an emergency. ($1,013,027.64).
Body
WHEREAS, bids were received on September 20, 2007, and tabulated on September 24, 2007, for the Resurfacing 2007 Neighborhood Pride, 1616 Dr. A project and a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, the city will sell notes or bonds to fund this project and will reimburse the Special Income Tax Fund; and
WHEREAS, this transfer should be considered a temporary funding method; and
WHEREAS, the aggregate principal amount of the obligations which the city will issue to finance this purchase is presently expected not to exceed $1,013,027.64; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division in that the contract should be awarded immediately so that the work may proceed without delay, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies in the Special Income Tax Fund, Fund 430, and from the monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2007, the sum of $1,013,027.64 be and hereby is appropriated to the City Auditor, Department No. 22-01, Object Level One Code 10, Object Level Three Code 5500, OCA Code 920023.
SECTION 2. That the City Auditor is hereby authorized to transfer $1,013,027.64 to the Voted 1995, 1999, 2004 Streets and Highways Fund, Fund 704, at such time as it is deemed necessary by the City Auditor and to expend said funds or so much thereof as may be necessary.
SECTION 3. That $1,013,027.64 is hereby appropriated within the Voted 1995, 1999, 2004 Streets and Highways Fund, Fund 704, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6631, OCA Code 644385, Project 530282 to enter into a contract with Strawser Paving Company, Inc., for the construction of the Resurfacing 2007 Neighborhood Pride project for the Transportation Division.
SECTION 4. That upon obtaining other funds for this capital improvement, the City Auditor is hereby authorized to repay the Special Income Tax Fund the amount transferred under Section 3 above, and said funds are hereby deemed appropriated for such purpose.
SECTION 5. That the City intends that this ordinance constitute an official intent for purposes of Section 1.150-2(e) of the Treasury Regulations promulgated pursuant to the Internal Revenue Code of 1986, as amended.
SECTION 6. That the Public service Director be and is hereby authorized to enter into a contract with Strawser Paving Company, Inc., 1595 Frank Road, Columbus, Ohio 43223, for the construction of the Resurfacing 2007 Neighborhood Pride, 1616 Dr. A project in the amount of $923,661.49, for the Transportation Division in accordance with the specifications and plans on file in the office of the Director of Public Service, which are hereby approved; to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $89,366.15.
SECTION 7. That for the purpose of paying the cost of the contract and inspection, the sum of $1,013,027.64 or so much thereof as may be needed, is hereby authorized to be expended from the 1995, 1999, 2004 Voted Streets and Highways Fund, No. 704 for the Transportation Division, Dept./Div. 59-09, OCA Code 644385, Object level One/Three Codes 06/6631 and project 530282.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.