Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Miller Brothers Construction, Inc., for the Roadway Improvements - Hamilton Road Extension - Central College to Walnut Road project and to provide payment for construction, construction administration and inspection services.
This contract includes widening Central College Road for development of turn lanes at the Hamilton Road intersection and at the intersection of High Rock Drive. Hamilton Road will also be widened to the south of Central College Road and will be extended approximately 1,100 feet to the north of Central College Road. A new span wire traffic signal will be installed at the intersection of Hamilton Road and Central College Road. Other improvements include sidewalk, shared use path, new waterline, storm sewer trunk line, lighting, and pedestrian facilities.
The estimated Notice to Proceed date is November 20, 2019. The project was let by the Office of Support Services through Vendor Services and Bid Express. Eight bids were received on September 10, 2019, and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Miller Bros. Const., Inc. $3,389,419.54 Archbold, OH Majority
Trucco Construction Co., Inc. $3,457,979.42 Delaware, OH Majority
Shelly & Sands, Inc. $3,669,108.25 Columbus, OH Majority
Double Z Construction Co. $3,704,494.33 Coumbus, OH Majority
Complete General Co. $3,712,740.53 Columbus, OH Majority
Strawser Paving Co. $3,714,600.47 Columbus, OH Majority
George J. Igel & Co., Inc. $3,867,824.85 Columbus, OH Majority
Danbert, Inc $4,687,113.20 Plain City, OH Majority
Award is to be made to Miller Brothers Construction as the lowest responsive and responsible and best bidder for their bid of $3,389,419.54. The amount of construction administration and inspection services will be $338,941.95. The total legislated amount is $3,728,361.49.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Miller Brothers Construction, Inc.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Miller Brothers Construction is CC027384 and expires 10/13/20.
3. PRE-QUALIFICATION STATUS
Miller Brothers Construction and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Funds in the amount of $3,728,361.49 are available within the Upper Albany West TIF Fund, Fund 7443. Funds are deposited in project P443001-100000, it is necessary to transfer the $3,728,361.49, cash only, from P443001-100000 to P530161-100202 to expend the funds. The funds will need to be appropriated.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to ensure the safety of the travelling public.
Title
To appropriate funds within the Upper Albany West TIF Fund; to authorize the Director of Public Service to enter into contract with Miller Brothers Construction, Inc. for the Roadway Improvements - Hamilton Road Extension - Central College to Walnut Road project; to transfer cash only of $3,728,361.49 from P443001-100000 to P530161-100202; to authorize the expenditure of up to $3,728,361.49 from the Upper Albany West TIF Fund for the project; and to declare an emergency. ($3,728,361.49)
Body
WHEREAS, the Department of Public Service is engaged in the Roadway Improvements - Hamilton Road Extension - Central College to Walnut Road project; and
WHEREAS, the work for this project consists of widening Central College Road for development of turn lanes at the Hamilton Road intersection and at the intersection of High Rock Drive. Hamilton Road will also be widened to the south of Central College Road and will be extended approximately 1,100 feet to the north of Central College Road. A new span wire traffic signal will be installed at the intersection of Hamilton Road and Central College Road. Other improvements include sidewalk, shared use path, new waterline, storm sewer trunk line, lighting, and pedestrian facilities; and
WHEREAS, Miller Brothers Construction will be awarded the contract for the Roadway Improvements - Hamilton Road Extension - Central College to Walnut Road project; and
WHEREAS, the Department of Public Service requires funding to be available for the Roadway Improvements - Hamilton Road Extension - Central College to Walnut Road project for construction expense along with construction administration and inspection services; and
WHEREAS, funds must be appropriated within the Upper Albany West TIF Fund, Fund 7443; and
WHEREAS, a transfer of cash only of $3,728,361.49 from P443001-100000 to P530161-100202 needs to be authorized; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into contract with Miller Brothers Construction to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2019, the sum of $3,728,361.49 is appropriated in Fund 7443 (Upper Albany West TIF Fund), Dept-Div 4402 (Economic Development), Project P530161-100202 (Roadway Improvements - Hamilton Road Extension - Central College to Walnut Road), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 2. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Miller Brothers Construction, Inc., 1613 South Defiance Street, Archbold, Ohio, 43502, for the Roadway Improvements - Hamilton Road Extension - Central College to Walnut Road project in the amount of up to $3,389,419.54 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $338,941.95.
SECTION 3. That the City Auditor is authorized to transfer cash only of $3,728,361.49 from P443001-100000 (Upper Albany West TIF) to P530161-100202 (Roadway Improvements - Hamilton Road Extension - Central College to Walnut Road);
SECTION 4. That the expenditure of $3,728,361.49, or so much thereof as may be needed, is hereby authorized in Fund 7443 (Upper Albany West TIF Fund), Dept-Div 4402 (Economic Development), Project P530161-100202 (Roadway Improvements - Hamilton Road Extension - Central College to Walnut Road), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.