Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Finance & Management to contract with the National League of Cities (NLC), for the purpose of the City hosting and promoting the 2016 National Black Caucus of Local Elected Officials (NBC-LEO) Annual Summer Conference and Board of Directors Meeting. The National League of Cities (NLC) is dedicated to helping city leaders build better communities. Working in partnership with the 49 state municipal leagues, NLC serves as a resource to and an advocate for the more than 19,000 cities, villages and towns it represents. NBC-LEO of NLC annually convenes its Summer Conference and Board of Directors Meeting in various NLC member cities around the country. The event normally attracts between 100 and 150 participants and guests each year. The three-day conference (with one additional early bird day occurring on a Wednesday) provides a myriad of educational and training opportunities for NBC-LEO’s NLC municipal officials.
The principal duties of a future conference host are to fundraise for the conference’s expenses and identify program areas (such as local best practices, municipal programs, community projects, etc.), prospective keynote and workshop speakers and other resource contacts for the conference sessions.
Part of the criteria for the City submitting the application to host the conference will include the submission of $35,000 along with the application which will be deposited and earmarked for basic conference infrastructure costs.
Emergency action is requested so that an immediate payment can be made.
National League of Cities, Contract Compliance No. 52-6055762
FISCAL IMPACT: Funding for this contract is available within the 2015 General Fund budget.
Title
To authorize the Director of the Department of Finance and Management to enter into contract with the National League of Cities (NLC), for the purpose of the City hosting and promoting the 2016 National Black Caucus of Local Elected Officials (NBC-LEO) Annual Summer Conference; to authorize the expenditure of $35,000.00 from the General Fund; and to declare an emergency. ($35,000.00)
Body
WHEREAS, it is necessary to enter into a contract with the National League of Cities (NLC), for the purpose of the City hosting and promoting the 2016 National Black Caucus of Local Elected Officials (NBC-LEO) Annual Summer Conference and Board of Directors Meeting; and
WHEREAS, NBC-LEO of NLC annually convenes its Summer Conference and Board of Directors Meeting in various NLC member cities around the country; and
WHEREAS, part of the criteria for the City submitting the application to host the conference will include the submission of $35,000 along with the application which will be deposited and earmarked for basic conference infrastructure costs; and
WHEREAS, the aforementioned $35,000 fee is contingent upon the City being officially awarded the role of host for the 2016 Annual Summer Conference and the supporting contract documentation will include this stipulation; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management in that is immediately necessary to authorize the Director to enter into a contract in support of the 2016 National Black Caucus of Local Elected Officials (NBC-LEO) Annual Summer Conference and Board of Directors Meeting, so that an immediate payment can be made, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management is hereby authorized to contract with the National League of Cities to host and support the 2016 National Black Caucus of Local Elected Officials (NBC-LEO) Annual Summer Conference and Board of Directors Meeting.
SECTION 2. That the expenditure of $35,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved from the Department of Finance and Management, Director’s Office, as follows:
Dept/Div: 45-50
Fund: 10
Object Level One: 03
Object Level Three: 3336
OCA Code 450035
Amount: $35,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.