Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify an existing Guaranteed Maximum Reimbursement Agreement (GMRA) with the Columbus Metropolitan Library (“CML”) in connection with the 2020 Vision Plan.
CML has undertaken the 2020 Vision Plan, a capital improvement program that will invest approximately $85 million in seven Columbus libraries. In support of the 2020 Vision Plan, the City agreed to fund up to $3,790,000.00 for various public infrastructure improvements at the following libraries: Main Library, Northside Branch, Shepherd Branch, Martin Luther King, Jr. Branch, Driving Park Branch, Parsons Branch and Northern Lights Branch. To date, the City has appropriated a total of $3,736,755.22 towards fulfilling this commitment.
Ordinance No. 0696-2015 $500,000.00
Ordinance No. 2225-2015 $1,333,000.00
Ordinance No. 0190-2017 $1,903,755.22
Total $3,736,755.22
Ordinance 0696-2015 authorized the Director of Public Service to execute a GMRA in the amount of $500,000.00 with CML to support the design and construction of right-of-way improvements at the aforementioned library locations. This ordinance authorizes the Director of Public Service to modify said agreement and the encumbrance and expenditure of $53,244.78, for a total reimbursement amount of up to $553,244.78. This legislation will fulfill the City’s total commitment to CML of $3,790,000.00.
2. FISCAL IMPACT
Funds in the amount of $53,244.78 are available for this project in the Streets and Highways G.O. Bond Fund within the Department of Public Service.
3. EMERGENCY DESIGNATION
Emergency action is requested in order to allow the Columbus Metropolitan Library to maintain its project schedules and community commitments.
Title
To authorize the Director of Public Service to modify an existing Guaranteed Maximum Reimbursement Agreement with the Columbus Metropolitan Library for the design and construction of public improvements in support of the 2020 Vision Plan; to authorize the expenditure of $53,244.78 from the Streets and Highways Bond Fund; and to declare an emergency. ($53,244.78).
Body
WHEREAS, the Columbus Metropolitan Library (“CML”) has undertaken the 2020 Vision Plan, a capital improvement program investing $85 million in seven Columbus libraries; and
WHEREAS, the City has agreed to support the Vision Plan by committing up to $3,790,000.00 for public improvements associated with the seven Columbus libraries; and
WHEREAS, the City has appropriated $3,736,755.22 toward fulfilling its commitment to support planned public improvements; and
WHEREAS, Ordinance 0696-2015 authorized the Director of Public Service to enter into Guaranteed Maximum Reimbursement Agreements (GMRAs) with CML in an amount of up to $500,000.00 for the design and construction of public infrastructure improvements in connection with the 2020 Vision Plan; and
WHEREAS, this ordinance authorizes the Director of Public Service to modify the existing GMRA and the encumbrance and expenditure of $53,244.78 in additional funding, for a total reimbursement amount of $553,244.78; and
WHEREAS, the aforementioned action completes the City’s commitment to CML of $3,970,000 for public improvements associated with the 2020 Vision Plan; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize said modification so as not to delay completion of the aforementioned public improvements, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and hereby is authorized to modify an existing Guaranteed Maximum Reimbursement Agreement with the Columbus Metropolitan Library, 96 S. Grant Avenue, Columbus, Ohio 43215, pursuant to Section 186 of the Columbus City Charter, for costs associated with the design and construction of public improvements in support of the Columbus Metropolitan Library’s 2020 Vision Plan.
SECTION 2. That the expenditure of $53,244.78, or so much thereof as may be needed, is hereby authorized in Fund 7704 Streets and Highways G. O. Bond Fund, Dept-Div 59-12 Division of Design and Construction, Project P530161-100159 Library Infrastructure in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.