Explanation
BACKGROUND:
To authorize the Director of Public Utilities to enter into an Indefinite Quantity Agreement Contract with the Paul Peterson Company to provide Freeway Lighting and Roadway Utility Traffic Control Services. This contract will be used to maintain required traffic control services to provide single lane closures on the median lanes in both directions on the freeway system to allow for City employees to replace lighting equipment.
The Department of Public Utilities solicited competitive bids in Vendor Services and Bid Express for Freeway Lighting and Roadway Utility Traffic Control Services in accordance with the relevant provisions of Chapter 329 (RFQ022923). Two hundred and six (206) vendors were solicited. One (MAJ) bid was received and opened on October 19, 2022.
After a review of the bid, the Division of Power recommends an award be made to Paul Peterson as the only responsive, responsible and best bidder. The term of this contract will be for one (1) year from the date of execution by the City. The contract language allows for four (4) one year renewal options on a year to year basis upon mutual agreement, availability of funds, and approval by Columbus City Council.
SUPPLIER: The Paul Peterson Company, vendor #06107, CC#31-4404549 expires 5/12/23, Majority Status
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $80,000.00 is budgeted and needed for this purchase.
$13,200.00 was spent in 2021
$16,950.00 was spent in 2020
Title
To authorize the Director of Public Utilities to enter into an Indefinite Quantity Agreement Contract with The Paul Peterson Company for Freeway Lighting and Roadway Utility Traffic Control Services; and to authorize the expenditure of $80,000.00 from the Electricity Operating Fund. ($80,000.00)
Body
WHEREAS, the Department of Public Utilities solicited bids for Freeway Lighting and Roadway Utility Traffic Control Services (RFQ022923); and
WHEREAS, the services will be used to maintain required traffic control to provide single lane closures on the median lanes in both directions on the freeway system to allow for City employees to replace lighting equipment; and
WHEREAS, one bid was received and opened by the Director of Public Utilities on October 19, 2022; and
WHEREAS, the Department of Public Utilities recommends an award be made for all items to the only responsive, responsible and best bidder, The Paul Peterson Company; and
WHEREAS, this contract will be in effect from the date of execution to and including December 31, 2023 and upon mutual agreement of the parties, availability of funds, and approval by the Columbus City Council, this contract can be renewed for four additional one year terms; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director to enter into an Indefinite Quantity Agreement Contract with The Paul Peterson Company for the purchase of Freeway Lighting and Roadway Utility Traffic Control Services; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to enter into an Indefinite Quantity Agreement Contract for the purchase of Freeway Lighting and Roadway Utility Traffic Control Services with The Paul Peterson Company per the terms and conditions of RFQ022923 on file in the Department of Public Utilities.
SECTION 2. That said firm shall conduct the work to the satisfaction of the Director of Public Utilities.
SECTION 3. That this agreement will be in effect from the date of execution to and including December 31, 2023, and, upon mutual agreement, funds availability, and approval by the Columbus City Council this contract can be renewed for four additional one year terms.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the expenditure of $80,000.00 is authorized in Fund 6300 (Electricity-Operating) in object class 03 Services per the accounting codes in the attachment to this ordinance.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.