Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract with Utility Truck Equipment Inc. for a 60' Bucket Truck with Utility Body in the amount of $174,825.00; to authorize an amendment to the 2007 Capital Improvements Budget; and to authorize the transfer and expenditure of $174,825.00 within the Voted Street Lighting and Electricity Distribution Improvements Fund. This bucket truck is needed to maintain street lighting throughout the City of Columbus.
CONTRACT AWARD: The Purchasing Office received only one bid on August 2, 2007. This bid was from Utility Truck Equipment Inc. The subject bid proposal was reviewed for specifications compliance and has been found acceptable. Therefore, the Department of Public Utilities requests a contract be entered into with Utility Truck Equipment Inc. for a 60' Bucket Truck with Utility Body in the amount of $174,825.00. The Department has decided not to purchase the extended warranties as line items 2 and 2a at this time.
CONTRACT COMPLIANCE INFO: Utility Truck Equipment Inc., 31-0989420, expires 1/25/08, Majority
FISCAL IMPACT: This legislation includes a transfer of funds within the Voted Street Lighting and Electricity Distribution Improvements Fund and an amendment to the 2007 Capital Improvements Budget.
Title
To authorize the Finance and Management Director to enter into a contract for the purchase of a 60' Bucket Truck with Utility Body with Utility Truck Equipment Inc. for the Division of Power and Water (Power); and to authorize the transfer and expenditure of $174,825.00 from the Voted Street Lighting and Electricity Distribution Improvements Fund. ($174,825.00)
Body
WHEREAS, one bid for a 60' Bucket Truck with Utility Body was received and publicly opened in the Purchasing Office on August 2, 2007; and
WHEREAS, the sole bid was from Utility Truck Equipment Inc. in the amount of $174,825.00; and
WHEREAS, said bid proposal was reviewed for specification compliance and has been found acceptable; and
WHEREAS, it is necessary to authorize an amendment to the 2007 Capital Improvements Budget for purposes of providing sufficient funding and spending authority for the aforementioned project expenditures; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Voted Street Lighting and Electricity Distribution Improvements Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Power and Water, to authorize the Finance and Management Director to enter into a contract for the purchase of a 60' Bucket Truck with Utility Body, for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into a contract with Utility Truck Equipment Inc., for the purchase of a 60' Bucket Truck with Utility Body in accordance with Solicitation No. SA002551, in the amount of $174,825.00.
SECTION 2. That the City Auditor is hereby authorized to transfer $174,825.00 within the Division of Power and Water (Water), Dept/Div. No. 60-07, Voted Street Lighting and Electricity Distribution Improvements Fund, Fund No. 553, Object Level One 06, Object Level Three 6652, as follows:
Project No. | Project Name | OCA Code | (change)
670608 | Distribution System Imp's | 670608 | (-$5,329.60)
670767 | Agler Rd. SL Imp's | 670767 | (-$5,751.00)
670768 | Renner Rd. SL Imp's | 670768 | (-$9,054.40)
670782 | Valleyview SL Imp's | 553782 | (-$128,690.00)
670783 | Winchester Lakes SL | 553783 | (-$26,000.00)
670637 | Electricity Equipment Purchases | 670637 | (+$174,825.00)
SECTION 3. That the 2007 Capital Improvements Budget is hereby amended as follows:
Project No. | Project Name | Current Authority | Revised Authority | (change)
670608 | Distribution System Imp's | $1,250,000 | $1,244,670 | (-$5,330)
670767 | Agler Rd. SL Imp's | $5,751 | $0 | (-$5,751)
670768 | Renner Rd. SL Imp's | $14,000 | $4,945 | (-$9,055)
670782 | Valleyview SL Imp's | $128,690 | $0 | (-$128,690)
670783 | Winchester Lakes SL | $26,000 | $0 | (-$26,000)
670637 | Electricity Equipment Purchases | $0 | $174,825 | (+$174,826)
SECTION 4. That for the purpose of paying the cost of the contract, the following expenditure, or as much thereof as may be needed is hereby authorized as follows: Division of Power and Water (Power), Dept./Div. No. 60-07, Voted Street Lighting and Electricity Distribution Improvements Fund, Fund No. 553, Project 670637, OCA Code 670637, Object Level One 06, Object Level Three 6652, Amount $174,825.00.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.