Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Sievers TOC Analyzer Parts and Services with SUEZ WTS Analytical Instruments, Inc. The Division of Water is the sole user for total organic carbon analyzer parts and services used to monitor drinking water quality at the water plants as well as in the drinking water distribution system. The term of the proposed option contract would be approximately three (3) years, expiring May 30, 2022, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on March 21, 2019. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ011581). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
SUEZ WTS Analytical Instruments, Inc., CC#010480 expires 3/20/2021, Items 1-69, 71-74, and 76-88, $1.00
Total Estimated Annual Expenditure: $50,000.00, Division of Water, the sole user.
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance so that Sievers TOC analyzer parts and services can be purchased from the company named herein.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Sievers TOC Analyzer Parts and Services with SUEZ WTS Analytical Instruments, Inc., to authorize the expenditure of $1.00 from General Budget Reservation BRPO001107; and to declare an emergency. ($1.00).
Body
WHEREAS, the Sievers TOC Analyzer Parts and Services UTC will provide for the purchase of total organic carbon analyzer parts and services are used to monitor drinking water quality at the water plants as well as in the drinking water distribution system; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on March 31, 2019 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Public Utilities Department in that it is necessary to authorize the Finance and Management Director to immediately enter into a Universal Term Contract for the option to purchase Sievers TOC Analyzer Parts and Services UTC, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase Sievers TOC Analyzer Parts and Services UTC in accordance with Request for Quotation RFQ011581 for a term of approximately three (3) years, expiring May 30, 2022, with the option to renew for one (1) additional year, as follows:
SUEZ WTS Analytical Instruments, Inc., Items 1-69, 71-74, and 76-88, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.