Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a contract with Shelly & Sands, Inc., for the construction of the Miscellaneous Economic Development - Weinland Park (Columbus Coated Fabrics) Phase 3A and NCR - Milo Grogan Re-Bid (OPWC CC01Q CC02Q) project and to provide payment for construction administration and inspection services. These improvements will be performed in the Near North/University CPA.
This contract consists of 2 parts, Weinland Park 3A and NCR-Milo Grogan. The work for Weinland Park 3A consists of the installation of new curbs and sidewalks on both sides of Fifth Avenue from Fourth Street to Grant Avenue. Existing roadway will be narrowed by approximately 4-5 feet with the installation of new curbs. The existing roadway will be milled and resurfaced. Improvements also include street lights, street trees and traffic control. The work for NCR - Milo Grogan consists of roadway improvements on Fifth Avenue from Grant Avenue to I-71 ramps, and on Cleveland Avenue from New York Avenue to just north of Starr Avenue. The intersection of Cleveland Avenue and Fifth Avenue will be reconstructed to include additional turn lanes, new signals and ADA compliant access. Signal at Fields Drive and Fifth Avenue will be upgraded. A new signal at Gibbard Avenue and Cleveland Avenue will be added. Project includes storm and water improvements, retaining walls, curbs and sidewalks, pavement resurfacing, street lights and street trees.
The estimated Notice to Proceed date is June 25, 2014. The project was let by the Office of Support Services through Vendor Services and Bid Express. Five bids were received on May 6, 2014, (Five majority) and tabulated on May 7, 2014, as follows:
Company Name Bid Amt City/State Majority/MBE/FBE
Shelly & Sands, Inc. $6,252,352.24 Columbus, OH Majority
Complete General Construction Co. $6,322,916.28 Columbus, OH Majority
Nickolas Savko & Sons, Inc. $6,416,306.00 Columbus, OH Majority
George J. Igel & Co., Inc. $7,585,471.69 Columbus, OH Majority
Trucco Construction Company $7,683,717.21 Columbus, OH Majority
Award is to be made to Shelly & Sands, Inc. as the lowest responsive and responsible and best bidder. The contract amount will be $6,252,352.24. The amount for construction administration and inspection services will be $625,235.22. The total legislated amount is $6,877,587.46.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Shelly & Sands, Inc.
2. CONTRACT COMPLIANCE
Shelly & Sands, Inc.'s contract compliance number is 311279704 and expires 1/6/16.
3. FISCAL IMPACT
Funding for this project is budgeted within the 2014 Capital Improvements Budget in the Streets and Highways G.O. Bonds Fund. An OPWC grant will also be used from the State Issue II Street Funds.
4. EMERGENCY DESIGNATION
Emergency action is requested in order for the project to begin as early as possible and perform necessary work immediately to ensure the safety of the travelling public.
Title
To amend the 2014 Capital Improvements Budget; to authorize and direct the City Auditor to appropriate and transfer funds; to authorize the Director of Public Service to enter into a contract with Shelly & Sands, Inc., to provide for the payment of the contract and construction administration and inspection services, in connection with the Miscellaneous Economic Development - Weinland Park (Columbus Coated Fabrics) Phase 3A and NCR - Milo Grogan projects; to authorize and direct the City Auditor to transfer funds between the Streets and Highways Bond Fund and the State Issue II Street Projects Fund; to authorize the expenditure of up to $6,877,587.46 from the Streets and Highways Bonds Fund and from the State Issue II Street Projects Fund; and to declare an emergency. ($6,877,587.46)
Body
WHEREAS, the City of Columbus Department of Public Service is engaged in the Miscellaneous Economic Development - Weinland Park (Columbus Coated Fabrics) Phase 3A and NCR - Milo Grogan Re-Bid (OPWC CC01Q CC02Q) project; and
WHEREAS, work on this contract consists of 2 parts: Weinland Park 3A and NCR-Milo Grogan. The work for Weinland Park 3A (3031-E) consists of the installation of new curb and sidewalk on both sides of Fifth Avenue from Fourth Street to Grant Avenue. The work for NCR - Milo Grogan (2369-E) consists of roadway improvements on Fifth Avenue from Grant Avenue to I-71 ramps, and on Cleveland Avenue from New York Avenue to just north of Starr Avenue; and
WHEREAS, Shelly & Sands, Inc. will be awarded the contract for the Miscellaneous Economic Development - Weinland Park (Columbus Coated Fabrics) Phase 3A and NCR - Milo Grogan Re-Bid (OPWC CC01Q CC02Q) project; and
WHEREAS, it is necessary to enter into contract with Shelly & Sands, Inc.; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvement Budget and a transfer of cash within the Streets and Highway Bond Fund to the State Issue II Street Projects Fund for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is necessary to authorize this project so work can proceed immediately to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvement Budget authorized by ordinance 0683-2014 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / Amended
704 / 440104-100002 / Miscellaneous Economic Development - Columbus Coated Fabrics (Voted Carryover) / $2,034,992.00 / ($2,000,000.00) / $34,992.00
704 / 530058-100005 / NCR-TBD (Voted Carryover) / $2,221,100.00 / ($849,916.00) / $1,371,184.00
704 / 530058-100001 / NCR - Milo-Grogan (Voted Carryover) / $285,227.00 / $2,849,916.00 / $3,135,143.00
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Streets and Highways Bond Fund, Number 704, as follows:
From:
Fund / Project / Project Name / O.L. 01-03 Codes / CPA / OCA / Amount
704 / 440104-100002 / Miscellaneous Economic Development - Columbus Coated Fabrics / 06-6600 / 592104 / $2,000,000.00
704 / 530058-100005 / NCR-TBD / 06-6600 / 745805 / $849,916.43
To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530058-100001 / NCR - Milo-Grogan / 10-5501 / 745801 / $2,849,916.43
SECTION 3. That the City Auditor be and is hereby authorized to transfer funds between the Streets and Highways Bond Fund, Number 704, and the State Issue II Street Projects Fund, Fund 764, as follows:
From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530058-100001 / NCR - Milo-Grogan / 10-5501 / 745801 / $2,849,916.43
To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
764 / 591225-100000 / East Fifth Avenue CC01Q / 80-0886 / 591255 / $2,849,916.43
SECTION 4. The City Auditor be and is hereby authorized to appropriate a sum of $5,973,382.68 within State Issue II Street Projects Fund, Fund 764, Dept.-Div. 59-12, Division of Design and Construction as follows:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
764 / 591225-100000 / East Fifth Avenue CC01Q / 06-6600 / 591255 / $5,973,382.68
SECTION 5. That the Director of Public Service be and is hereby authorized to enter into contract with Shelly & Sands, Inc.,1515 Harmon Avenue, Columbus, Ohio, 43223, and to expend up to $6,877,587.46 or so much thereof as may be needed, for the purpose of paying the cost of the Miscellaneous Economic Development - Weinland Park (Columbus Coated Fabrics) Phase 3A and NCR - Milo Grogan Re-Bid (OPWC CC01Q CC02Q) project construction and inspection costs from the Street & Highways G. O. Bonds Fund, Fund 704, for the Division of Design and Construction, Dept.-Div. 59-12 and the State Issue II Street Projects Fund, Fund 764, for the Division of Design and Construction, Dept.-Div. 59-12, Fund 764 as follows:
Contract ($6,252,352.24)
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 440104-100011 / Miscellaneous Economic Development - Weinland Park (Columbus Coated Fabrics) Phase 3A / 06-6631 / 710411 / $822,004.35
764 / 591225-100000 / East Fifth Avenue CC01Q / 06-6631 / 591225 / $5,430,347.89
Inspection ($625,235.22)
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 440104-100011 / Miscellaneous Economic Development - Weinland Park (Columbus Coated Fabrics) Phase 3A / 06-6687 / 710411 / $82,200.43
764 / 591225-100000 / East Fifth Avenue CC01Q / 06-6687 / 591225 / $543,034.79
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contracts or contract modifications associated with this ordinance.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is hereby authorized and directed to transfer the unencumbered balance in a project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.