Explanation
1. BACKGROUND:
A. Need. This legislation authorizes the Director of Public Utilities to modify the professional engineering services agreement with Pomeroy & Associates, Ltd. for the Bill Moose Run Area Sanitary Sewer Improvements Project, for the Division of Sewerage and Drainage.
This contract modification provides professional engineering services for the necessary design of a new sewer in relation to the area set forth in the original contract. While performing the design report calculations and background research of the project area for the original sewer rehabilitation it was discovered that a portion of the existing sewer along Fenway Road would not have adequate capacity upon completion of the rehabilitation. With that said it is necessary to design a new sewer to allow for an increase in sewer capacity. The Pomeroy & Associates, Ltd. modification amount requested under this ordinance is $12,310.85. The contract total including this modification is $565,594.85.
The Division has determined that these services cannot be performed by City personnel at this time, and has planned for the procurement of these services. The work under this contract modification is a plan update to be done as part of the final plan preparation. The cost of the modification is a continuation of the vendor's current pricing structure, as verified by City staff. This legislation will additionally authorize the expenditure of funds within the Sanitary Sewer Bond Fund.
B. Contract Compliance No.: 31-1568332
2. FISCAL IMPACT:
This ordinance requests the transfer of funds within the Sanitary Sewer Bond Fund in order to provide sufficient funding for this modifications expenditure. A transfer of budget authority is not necessary as the project already has sufficient authority in the 2006 Capital Improvements Budget.
3. PROJECT LOCATION:
This project involves the area along Fenway Road within the Bill Moose Run Area.
Title
To authorize the Director of Public Utilities to modify the professional engineering services agreement with Pomeroy & Associates, Ltd. for the Bill Moose Run Area Sanitary Improvements Project; to authorize the transfer of $12,310.85 within the Sanitary Sewer Bond Fund; and to authorize the expenditure of $12,310.85 within the Sanitary Sewer Bond Fund for the Division of Sewerage and Drainage. ($12,310.85)
Body
WHEREAS, Contract No. EL004199 was authorized by Ordinance No. 0249-2004, as passed by Columbus City Council on February 23, 2004 for purposes of authorizing the Director of Public Utilities to enter into a contract for professional engineering services with Pomeroy & Associates, Ltd. for the Bill Moose Run Area Sanitary Improvements Project; and
WHEREAS, the Division of Sewerage and Drainage engineering personnel have determined that it is necessary to modify the subject contract in order to provide the necessary additional engineering services required for this project; and
WHEREAS, it is necessary to authorize the transfer of monies within the Sanitary Sewer Bond Fund to provide sufficient funding for the aforementioned project expenditure; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities is requesting that this Council authorize the Director of Public Utilities to modify the professional engineering services agreement with Pomeroy & Associates, Ltd. for the Bill Moose Run Area Sanitary Improvements Project, at the earliest practical date; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to modify Contract No. EL004199 with Pomeroy & Associates, Ltd., 599 Scherers Court, Worthington, OH 43085, for the Bill Moose Run Area Sanitary Improvements Project, in order to provide for additional professional engineering services in accordance with the terms and conditions as shown in the contract modification on file in the office of the Division of Sewerage and Drainage.
Section 2. That for the purpose of paying the cost of the professional engineering services contract modification, the following expenditure, or as much thereof as may be needed, be and the same is hereby authorized as follows: Division 60-05; Fund 664; Bill Moose Run Area Sanitary Improvements, Project No. 650672; Object Level3 6676; OCA Code 664672; Amount $12,310.85.
Section 3. That the City Auditor is hereby authorized to transfer $12,310.85 within the Sanitary Sewer Bond Fund, Fund 664, Division of Sewerage and Drainage, Division 60-05, Object Level 3 6676;
FROM:
Proj. No. | Proj. Name | OCA | Amount
650552 | DOSD Engineering Building | 070566 | $12,310.85
TO:
Proj. No. | Proj. Name | OCA | Amount
650672 | Bill Moose Run Area Sanitary Improvements | 664672 | $12,310.85
Section 4. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
Section 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.