Explanation
1. BACKGROUND
The City of Columbus Department of Public Service, Division of Design and Construction, is engaged in a project entitled Columbus Traffic Signal System (CTSS) Phase A. This legislation authorizes the Director of Public Service to enter into contract for the construction of this project.
The purpose of the project is to install conduit, pullboxes, fiber optic cable, and communication cabinets for a communication network, in order to begin migrating the Columbus traffic signal system to an open architecture, which will serve Central Ohio stakeholders with system connectivity and interoperability. The project will also allow for an interagency data exchange for the Departments of Public Service and Technology, as part of the Citywide Connectivity goal.
The estimated Notice to Proceed date is July 12, 2010. The project was let by the Office of Support Services through vendor services. 4 bids were received on May 20, 2010 (4 majority, 0 minority) and tabulated on May 21, 2010 as follows:
Company Name Bid Amt City/State Majority/MBE/FBE
Gudenkauf Corporation $5,520,225.84 Columbus, OH Majority
Miller Cable $6,350,400.00 Green Springs, OH Majority
Jess Howard Electric $7,220,743.40 Blacklick, OH Majority
The Fishel Company $7,721,808.93 Columbus, OH Majority
Award is to be made to Gudenkauf Corporation, as the lowest, best, most responsive and most responsible bidder.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Gudenkauf Corporation.
2. CONTRACT COMPLIANCE
Gudenkauf Corporation's contract compliance number is 310908234 and expires 7/7/10.
3. EMERGENCY DESIGNATION
Emergency action is requested to keep this project on schedule for federal funding and to meet the deadlines for construction.
4. FISCAL IMPACT
The City has received a reimbursement grant in the amount of up to $10,086,777.00 in Federal Congestion Mitigation Air Quality (CMAQ) funds. The Department of Technology will be contributing $607,717.14 from capital improvement funds designated for this purpose, specifically for an upgrade to the fiber optic cable which is not reimbursable by the grant. This amount will be transferred from the Department of Technology Capital Improvement Fund 514 to the Fed-State Highway Engineering Fund, appropriated, and expended from there. The Division of Design and Construction funding reimbursable by the grant will be appropriated and expended within the Fed-State Highway Engineering Fund.
Title
To authorize the Director of Public Service to enter into contract with the Gudenkauf Corporation, for the Columbus Traffic Signal System Phase A project; to appropriate and authorize the transfer of Funds from the Information Services Capital Improvement Fund to the Fed-State Highway Engineering Fund; to appropriate and authorize the expenditure of $6,072,248.42 from the Fed-State Highway Engineering Fund for the Division of Design and Construction; and to declare an emergency. ($6,072,248.42)
Body
WHEREAS, the Director of Public Service has identified the need to enter into contract for the Columbus Traffic Signal System Phase A project; and
WHEREAS, a satisfactory bid has been submitted by Gudenkauf Corporation; and
WHEREAS, the Department of Public Service has been awarded a grant in the amount of up to $10,086,777.00 in Federal Congestion Mitigation Air Quality (CMAQ) funds for this project; and
WHEREAS, the Department of Technology has requested that the fiber optic cable be upgraded as part of this project and will contribute funds, which were originally designated for this purpose and are not reimbursable by the CMAQ grant; and therefore,
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Design and Construction, in that this legislation should go forth immediately to maintain the overall design schedule in order to meet the federal funding deadlines for construction, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Service be and is hereby authorized to enter into a contract with Gudenkauf Corporation, 2679 McKinley Avenue, Columbus, OH 43215 in the amount of $5,520,225.84 or so much as needed for the construction of the Columbus Traffic Signal System - Phase A project, and to authorize funding for inspection by the Division of Design and Construction in the amount of $491,182.58 and by the Department of Technology in the amount of $60,840.00.
Section 2. That the transfer of appropriation in the amount of $607,717.44 be authorized within the Information Services Capital Improvement Fund 514, as follows:
From
Dept-Div 47-02
Fund / Subfund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
514 / 002 / 470046-100000 / Connectivity Project / 06-6600 / 514046 / $107,717.44
514 / 003 / 470046-100001 / Fiber Optic / 06-6600 / 514146 / $500,000.00
To
Fund / Subfund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
514 / 002 / 470046-100000 / Connectivity Project / 10-5501 / 514046 / $107,717.44
514 / 003 / 470046-100001 / Fiber Optic / 10-5501 / 514146 / $500,000.00
Section 3. That the Transfer of Monies between the Information Service Capital Improvements Fund 514 and fund 765, the Fed-State Highway Engineering Fund be authorized as follows:
Transfer from:
Dept-Div 47-02
Fund / Subfund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
514 / 002 / 470046-100000 / Connectivity Project / 10-5501 / 514046 / 107,717.44
514 / 003 / 470046-100001 / Fiber Optic / 10-5501 / 514146 / $500,000.00
Transfer to:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
765 / 598007-100000 / Columbus Traffic Signal Phase A / 80-0886 / 598117 / $607,717.44
Section 4. That the sum of $6,072,248.42 be and hereby is appropriated from the unappropriated balance of the Fed-State Highway Engineering Fund, Fund 765, and from all monies estimated to come into said Fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2010, as follows:
59-12
Fund / Grant / Grant Name / O.L. 01-03 Code / OCA / Amount
765 / 598007-100000 / Columbus Traffic Signal System Phase A / 06-6600 / 598007 / $5,403,690.98
47-02
Fund / Grant / Grant Name / O.L. 01-03 Code / OCA / Amount
765 / 598007-100000 / Columbus Traffic Signal System Phase A / 06-6600 / 598117 / $668,557.44
Section 5. That for the purpose of paying the cost thereof, the sum of $6,072,248.42, or so much thereof as may be needed, is hereby authorized to be expended from the Fed-State Highway Engineering Fund as follows:
59-12
Fund / Grant / Grant Name / O.L. 01-03 Code / OCA / Amount
765 / 598007-100000 / Columbus Traffic Signal System Phase A / 06-6621 / 598007 / $4,912,508.40 (contract)
765 / 598007-100000 / Columbus Traffic Signal System Phase A / 06-6687 / 598007 / $491,182.58 (inspection)
47-02
Fund / Grant / Grant Name / O.L. 01-03 Code / OCA / Amount
765 / 598007-100000 / Columbus Traffic Signal System Phase A / 06-6621 / 598117 / $607,717.44 (contract)
765 / 598007-100000 / Columbus Traffic Signal System Phase A / 06-6621 / 598117 / $60,840.00 (separate suffix for DOT inspection)
Section 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the Mayor neither approves nor vetoes the same. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.