Explanation
Background:
This ordinance will pay for costs associated with improvements to English Park and the existing artwork at Kwanzaa Playground that is located in the park. Work will include replacement of the existing playground, new paths, a new fence and artwork improvements.
Bids were received by the Recreation and Parks Department on January 28, 2014 for the English Park Improvements 2014 Project as follows:
Status Bid Amount
Tyevco MAJ $199,601
Builderscape MAJ $200,613
Gutknecht MAJ $292,700
Principal Parties:
Tyevco, Inc.
Scott Boggess (Contact)
1678 W. Audubon Blvd.
Lancaster, OH 43130
614-284-0251 (Phone)
31-1626034 through: 12/9/15
Fiscal Impact: $225,000.00
Title
To authorize the City Auditor to transfer $50,000.00 within the Northland and Other Acquisitions Fund 735; to amend the 2013 Capital Improvements Budget Ordinance 0645-2013; to authorize and direct the Director of Recreation and Parks to enter into contract with Tyevco, Inc. for the English Park Improvements 2014 Project; to authorize the expenditure of $199,601.00 and a contingency of $25,399.00 for a total of $225,000.00 from the Voted Recreation and Parks Bond Fund and the Northland and Other Acquisitions Fund; and to declare an emergency. ($225,000.00)
Body
WHEREAS, proposals were received by the Recreation and Parks Department on January 28, 2014 for the English Park Improvements 2014 Project and will be awarded to Tyevco, Inc. on the basis of lowest and best responsive bidder; and
WHEREAS, funds are being moved to alternate projects within Fund 735 to establish correct funding project detail location for the project; and
WHEREAS, the 2013 Capital Improvement Budget will be amended to reflect the fund transfers from projects within Fund 735 for the English Park Improvements 2014 Project; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract with Tyevco, Inc for construction services related to the English Park Improvements 2014 Project so that construction can be completed by the summer season thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer $50,000.00 within the Northland and Other Acquisitions Fund 735 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
440119-100000 (Public Art) 735190 6621 $50,000.00
TO:
Project OCA Code Object Level 3 Amount
440119-100003 (Public Art - Kwanzaa Playground) 735193 6621 $50,000.00
SECTION 2. That the 2013 Capital Improvements Budget Ordinance 0645-2013 is hereby amended as follows in order to provide sufficient budget authority for this legislation.
CURRENT:
Fund 735; Project 440119-100000 / Public Art / $200,000 (SIT Supported)
Fund 735; Project 440119-100003 / Public Art - Kwanzaa Playground / $0 (SIT Supported)
AMENDED TO:
Fund 735; Project 440119-100000 / Public Art / $150,000 (SIT Supported)
Fund 735; Project 440119-100003 / Public Art - Kwanzaa Playground / $50,000 (SIT Supported)
SECTION 3. That the Director of Recreation and Parks is hereby authorized to enter into contract with Tyevco, Inc. for construction services related to the English Park Improvements 2014 Project .
SECTION 4. That the expenditure of $225,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702, and from the Northland and Other Acquisitions Fund 735, as follows:
Project OCA Code OL 3 Amount
510017-100141 (English Park Improvements) 717141 6621 $175,000.00
440119-100003 (Public Art - Kwanzaa Playground) 735193 6621 $50,000.00
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.