Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Division of Police and the Recreation and Parks Department, to associate the General Budget Reservation resulting from this ordinance with the Universal Term Contract Purchase Agreement for Mobile Security Trailers with LRG Technologies, LLC dba Mobile Pro Systems as required for approval by City Council for an expenditure of more than $100,000.00. The City of Columbus entered into an agreement in 2022 to rent portable lights and camera systems for placement in City parks that are of concern to the community and the Division of Police. These light and camera systems enhance the Division of Police’s ability to actively monitor the parks. These cameras may assist in the apprehension of suspects. Locations for initial deployment were identified by the Division of Police and the Recreation and Parks Department utilizing the latest crime data, as well as intelligence from patrol officers and neighborhood residents. These systems are mobile, allowing the Division to relocate them to the areas of greatest need. The Department of Public Safety has determined that it will be more cost-effective to purchase mobile security trailers rather than to continue to rent them. An existing Universal Term Contract was established by the Purchasing Office for such purpose with LRG Technologies, LLC dba Mobile Pro Systems as a result of RFQ026042. This ordinance will fund the purchase of twenty mobile security trailers with LRG Technologies, LLC dba Mobile Pro Systems via the terms and conditions of the Universal Term Contract (PA007034).
Bid Information: A Universal Term Contract with LRG Technologies, LLC dba Mobile Pro Systems exists for this expenditure. The contract compliance number for LRG Technologies, LLC dba Mobile Pro Systems is CC-047271 (expires 11/14/25).
FISCAL IMPACT: This ordinance authorizes the expenditure of $968,418.00 from an existing purchasing agreement with LRG Technologies, LLC dba Mobile Pro Systems for mobile security trailers and a transfer within Public Safety's 2023 Capital Improvement Budget.
Title
To authorize the transfer of funds within the Safety G.O. Bonds Fund, Fund 7701; to authorize the Director of the Department of Finance and Management to establish purchase orders from an existing Purchase Agreement with LRG Technologies, LLC dba Mobile Pro Systems for the purchase of mobile security trailers for the Department of Public Safety, Division of Police; to authorize the expenditure of $768,418.00 from the Safety G.O. Bonds Fund, Fund 7701; and to authorize the expenditure of $200,000.00 from the Recreation and Parks G.O. Bonds Fund, Fund 7702. ($968,418.00)
Body
WHEREAS, the Department of Public Safety, Division of Police has a need to purchase mobile security trailers to assist in providing surveillance and monitoring public areas, as well as identifying suspects when a crime occurs; and,
WHEREAS, a Universal Term Contract established by the Purchasing Office with LRG Technologies, LLC dba Mobile Pro Systems exists for this purchase; and,
WHEREAS, funds are available in the Safety G.O. Bonds Fund, Fund 7701 and Recreation and Parks G.O. Bonds Fund, Fund 7702, for the purchase of mobile security trailers, and,
WHEREAS, it is necessary to transfer funds within the Safety G.O. Bonds Fund, Fund 7701 in order to properly align appropriations with projected expenditures; and,
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Safety, Division of Police to authorize the Finance and Management Director to establish purchase orders from an existing Purchase Agreement with LRG Technologies, LLC dba Mobile Pro Systems for the purchase of mobile security trailers for the Department of Public Safety, Division of Police; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is authorized to transfer cash and appropriation within the Safety G.O. Bonds Fund, Fund 7701 per the accounting codes in the attachment to this legislation.
SECTION 2. That the Director of the Department of Finance and Management be and is hereby authorized to establish purchase orders from an existing Universal Term Contract Purchase Agreement with LRG Technologies, LLC dba Mobile Pro Systems for the purchase of mobile security trailers in accordance with the terms and conditions of contract PA007034, for the Department of Public Safety, Division of Police.
SECTION 3. That the expenditure of $768,418.00, or so much thereof as may be necessary, be and is hereby authorized from Fund 7701 per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $200,000.00, or so much thereof as may be necessary, be and is hereby authorized from Fund 7702 per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.