Explanation
This legislation authorizes the Finance and Management Director to enter into contract on behalf of the Fleet Management Division with Express Wash Holdco, LLC for vehicle washing services.
The City of Columbus bid and successfully awarded Express Wash Holdco LLC (DBA: Moo Moo Express Car Wash) the contract for vehicle washing services, pursuant to bid solicitation RFQ027760 which was open from 5/14/2024 to 6/4/2024. There were two (2) bidders and the award recommendation was given to Express Wash Holdco LLC. While both bids are equivalent in cost, Express Wash Holdco LLC's bid response contained a higher level of availability and access for City vehicle cleaning needs. Therefore, after evaluation Express Wash Holdco LLC’s bid came out to being the lowest and best bid response while enhancing availability and access in regard to the needs of the City:
Rynse Inc - $125,000.00
Express Wash Holdco, LLC. - $125,000.00
This contract is for one year with the option to renew for three (3) additional one (1) year periods upon mutual agreement and approval of Columbus City Council.
Express Wash Holdco, LLC., FID#82-518316 $125,00000
Fiscal Impact: A total of $125,000.00 will be spent from the Fleet Management Operating Fund with Express Wash Holdco LLC (DBA: Moo Moo) for vehicle washing services. The Fleet Management Division budgeted $125,000.00 in the operating fund for these services in 2024. In 2023 $134,756.00 was expended for these services. In 2022 due to clerical errors with a vendor ID change, the Fleet Management Division expended only $62,052.00 for these vehicle washing services.
EMERGENCY DESIGNATION: This ordinance is being submitted as an emergency in order to allow the continuation of vital services to keep the Division of Finance and Management - Fleet Management division operations running efficiently for the health and prosperity of City of Columbus citizens
Title
To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to enter into contract with Express Wash Holdco LLC (DBA: Moo Moo) for vehicle washing services; to authorize the expenditure of $125,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($125,000.00)
Body
WHEREAS, it is necessary to contract for annual vehicle washing services for City of Columbus vehicles; and
WHEREAS, the Fleet Management Division solicited a bid (RFQ027760) and awarded this contract to Express Wash Holdco LLC (DBA: Moo Moo); and
WHEREAS, this ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to contract modifications; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Fleet Management Division that it is immediately necessary to authorize the Director of Finance and Management enter into contract for car washing with Express Wash Holdco LLC, dba Moo Moo, in order to allow the continuation of services to keep the Fleet Management operations running efficiently for the health and prosperity of City of Columbus citizens, all for the immediate preservation of the public health, peace, property and safety; NOW, THEREFORE;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to enter into contract with Express Wash Holdco (DBA: Moo Moo) for vehicle washing services.
SECTION 2. That the expenditure of $125,000.00 or so much thereof as may be necessary in regard to the action authorized in Section 1 is hereby authorized in Fund 5200 Fleet Management Operating Fund in Object Class 03-Contractual Services, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.